Job Title: Procurement Officer

Reports to: Procurement Manager

Job Summary:

The job holder is responsible for efficiently process procurement orders for required materials and services, ensuring compliance with organizational policies, timely delivery, cost-effectiveness, and quality standards.

Duties/ Responsibilities:

·         Coordinate the procurement cycle across all stakeholders with a focus on global sourcing.

·         Monitor material stock levels, analyze consumption trends, and determine reorder quantities.

·         Ensure all procurement documentation complies with company policies and procedures.

·         Develop and maintain strong supplier relationships, and negotiate favorable contracts.

·         Source competitive quotations and negotiate prices and payment terms.

·         Ensure timely delivery of goods and services through regular supplier follow-up.

·         Maintain and regularly update the approved supplier database.

·         Prepare and submit purchase orders for approval within the system.

·         Review goods received for quality, quantity, and price accuracy before invoice processing.

·         Forward accurate documentation to the Finance Department for payment.

·         Manage the full importation process, including compliance with relevant laws and regulations.

·         Prepare and submit monthly procurement reports to the Procurement Manager.

Required Education & Experience, skills:

·         Bachelor’s Degree in Procurement and Supply Chain Management or related field.

·         CIPS qualification is an added advantage.

·         Minimum of 3 years’ experience in a similar procurement role.

·         Experience using procurement systems such as SAP ERP is an added advantage.

·         Familiarity with importation processes is required.