TASKS AND RESPONSIBILITIES

•Manage the team (N-1) including Fleet drivers, Workshop and Subcontracted Transport
•Inform N-1 of the entity strategy/evolutions and communication on required alignments
•Build & adapt the logistics services offer according to market situation or market anticipation, capacity of the organization, profitability and associated risk level in coordination with Sales department and General Management
•Monitor quality of service of the Uganda fleet to generate the required turn truck around to achieve budget target (Kenya/EDRC/South Sudan) including KPI’s based on number of trips, number of containers delivered in time, number of trips/available truck
•Manage the operational relationship with AGL Internal Departments or direct clients
•Receive instructions from the client (internal or external) prior to cargo delivery or collection (Mainly Aid & Relief clients)
•Inform the client (internal or external of delivery/ collection status)
•Alert the client in case of operational issue (potential/ real)
•Drive the deliveries for vehicle service while controlling overheads and Workshop costs
•Based on the received cargo delivery/ collection requests, prepare/ validate the operations planning and inform COMs and FOPs
•Track the fleet (via central GPS system) and ensure optimization of the mobilized means
•Organize and control the documentation transmission: Delivery proof (POD, RCN) to COM units and interchange to container Logistics Manager
•Liaise with QHSE for audit recommended actions implementation
•Analyze and focus on staff costs: casuals, extra- work
•Monitor and challenge workshop costs: Gas, Oil, Tyres etc.
•Implement any option that would allow decreasing costs (training for drivers, road selection)
•Report any operational issues (including cargo) to COMs/ FOPs in charge
•Request instructions in case of arbitrations to be rendered between cargo deliveries
•Alert N+1 in case of significant operational issue (impact on quality of service , invoicing, sensitive client)
•Inform N+1 and sales department of all quotation non-compliant with COM goals (gross margin, turnover, feasibility.)
•Identify and work on the issues raised during the files processing whatever in the responsibility scope or not.
•Receive work order from internal departments and generate the JMP accordingly

SUBCONTRACTED TRANSPORT

•Provide subcontracted transport for both internal and external needs with emphasis on service delivery, profitability and cost control
•Select the authorized subcontractors. The selection of subcontractors with risky profile (limited means or quality of service, weak financial situation, competitor…)

WORKSHOP

•Manage and distribute the day-to-day workshop administration activities including but not limited to procurement, stock management / control, job planning / preventive maintenance scheduling…
•Coordinate workshop daily meetings in conjunction with the Workshop Administrator.

Profile

• Minimum – Degree in Business Administration, Supply Chain Management or its equivalent
• At least 5 yrs experience in running a fleet of more than 25 trucks
• Local knowledge of the East African Region
• Good knowledge of Microsoft office
• Experience in using Fleet Management Software (Ideally Telematix)
• Excellent communicator
• Good record in supervising team members
• Knowledge of URA Customs Procedures
• Good computer knowledge in Microsoft Excel, Words and SPSS