JOB DETAILS:

JOB PURPOSE & MAIN MISSIONS:

Ensure all matters concerning the fleet are handled on time both within the Workshop and Upcountry to ensure maximum turn around.

MAIN TASKS AND RESPONSIBILITIES DETAILS:

• Manage the team (N-1) including Fleet drivers, Workshop and Subcontracted Transport
• Inform N-1 of the entity strategy/evolutions and communication on required alignments
• Build & adapt the logistics services offer according to market situation or market anticipation, capacity of the organization, profitability and associated risk level in coordination with Sales department and General Management
• Monitor quality of service of the Uganda fleet to generate the required turn truck around to achieve budget target (Kenya/EDRC/South Sudan) including KPI’s based on number of trips, number of containers delivered in time, number of trips/available truck
• Manage the operational relationship with Internal Departments or direct clients
• Receive instructions from the client (internal or external) prior to cargo delivery or collection (Mainly Aid & Relief clients)
• Inform the client (internal or external of delivery/ collection status)
• Alert the client in case of operational issue (potential/ real)
• Drive the deliveries for vehicle service while controlling overheads and Workshop costs
• Based on the received cargo delivery/ collection requests, prepare/ validate the operations planning and inform COMs and FOPs
• Track the fleet (via central GPS system) and ensure optimization of the mobilized means
• Organize and control the documentation transmission: Delivery proof (POD, RCN) to COM units and interchange to container Logistics Manager
• Liaise with QHSE for audit recommended actions implementation
• Analyze and focus on staff costs: casuals, extra- work
• Monitor and challenge workshop costs: Gas, Oil, Tyres etc.
• Implement any option that would allow decreasing costs (training for drivers, road selection)
• Report any operational issues (including cargo) to COMs/ FOPs in charge
• Request instructions in case of arbitrations to be rendered between cargo deliveries
• Alert N+1 in case of significant operational issue (impact on quality of service , invoicing, sensitive client)
• Inform N+1 and sales department of all quotation non-compliant with COM goals (gross margin, turnover, feasibility.)
• Identify and work on the issues raised during the files processing whatever in the responsibility scope or not.
• Receive work order from internal departments and generate the JMP accordingly