JOB DETAILS:

Alight Uganda works with its partners and constituencies to provide opportunities and expertise to refugees, displaced people and host communities – to better survive conflicts and crisis, and to rebuild lives of dignity, health, security and self-sufficiency. Alight has consistently operated in Uganda since 1994, and today has a strong and committed team of over three hundred personnel who include full time staff and temporary workers, and hundreds of community volunteers – implementing programs in Protection, GBV, Child Protection, Community Based Protection, Legal assistance, MHPSS, Water, Sanitation and Hygiene, Shelter and general Infrastructure, Clean Energy, and Livelihoods/Economic Resilience. Our work in Uganda currently covers six refugee settlements and five transit centres including border points and their generous Ugandan-host communities. And we are always looking to deepen our work and, jointly with our partners, offer lasting impact with and for the communities we serve!

About the Position

Objectives of the Assignment

• To set up a reliable list of pre-qualified suppliers for goods, services and works required by MUSHO project and other projects that will be operating in West Nile region of Uganda.
• To set up new framework agreements for commonly purchased goods and services required for West Nile region of Uganda.
• To renew existing framework agreements for supply of goods, services and works.

Deliverables

• An approved list of suppliers is set up for the West Nile region of Uganda.
• Framework agreements are set up for commonly purchased goods and services in the West Nile region.
• Existing framework agreements for Kampala are renewed.

Supervision

• The successfully onboarded Procurement staff will be supervised by the Head of Logistics and Supply Chain based at Kampala office.

Key Duties & Responsibilities

• Renewal of existing framework agreements
• Evaluation of received prequalification applications
• Hold debrief meeting with Procurement Committee to recommend suppliers for prequalification
• Complete supplier prequalification report and submit for approval
• Addition of suppliers to supplier list
• Send Requests for proposals/ quotations for goods and services to set up new framework agreements
• Bid opening
• Bid evaluation
• Procurement Committee report for approval
• Contract drafting, review and signing with suppliers

Requirements

• Bachelor's Degree in Procurement and Logistics Management, Business Administration, or other relevant degree required. Professional certification such as CIPS is a plus.
• Minimum of 3 years’ work experience in procurement/purchasing management, logistics, administration, preferably with an international non-governmental organization.
• Hands-on experience in the supplier prequalification process.
• Proven experience in setting up framework agreements for strategic sourcing of commonly used goods and services.
• Knowledge of contract terms for purchasing goods and services.
• Proficient in MS Office package (Excel, Word, PowerPoint).