TITLE : PROCUREMENT OFFICER
DEPARTMENT : PROCUREMENT
REPORTS TO : SENIOR PROCUREMENT OFFICER
GRADE : FIA 6

1. JOB PURPOSE
Responsible for the timely procurement and delivery of high quality, low-cost goods and services and the proper processing of procurements on behalf of the Authority.

2.DUTIES AND RESPONSIBILITIES
i. Responsible for the daily coordination of the Authority’s procurement and administrative activities;
ii. Ensure compliance to procurement guidelines for goods, work and services carried out on behalf of the Authority;
iii. Provide support in the preparation and implementation of the Authority’s procurement plan;
iv. Prepare tender documents for the procurement of goods, works and services;
v. Liaison with Contracts Committee to review procurement requests for completeness, adequacy and clarity of tender documents;
vi. Implement procurement and contracting transactions to purchase goods, works and services at the best value;
vii. Prepare all necessary procurement management reports;

viii. Maintain procurement files in accordance with the FIA’s procurement policy;
ix. Maintain the filing of both hard copy and soft copy of the ongoing and complete Purchase Requests with all the supporting documents as required by the PPDA Act and Public Financial Management Act of the Republic of Uganda;
x. Ensure the timely and well documented delivery of supplies to the office in coordination with the field-based logistics officers;
xi. Support staff on creating clear and understandable purchase requests and other documentation;
xii. Ensure that procurement procedures and guidelines are harmonized in the Authority Procurement manual;
xiii. Comply with the Operational Procedures and Guidelines of the Procurement department;
xiv. Undertake any other tasks related to the procurement function requested by the Authority management and Contracts Committee.

3. EXPECTED OUTPUTS
i. Support the immediate supervisor with the functions related to the Authority’s procurement requirements.
ii. Carry out procurement activities in accordance with the PPDA Act and Regulations of the Republic of Uganda.
iii. Procurement presentations prepared for Contracts Committee approval.
iv. Procurement monthly reports to PPDA prepared.

4. PERSON SPECIFICATION
i. Qualifications
• Honours Bachelor’s Degree in Procurement (or Purchasing) and Supply Chain Management.

Or

• Full Professional qualification in Procurement/Purchasing /Logistics) and Supply Chain Management discipline like:
Chartered Institute of Purchasing and Supply (CIPS), or Institute of Supplies Management (ISM), or Chartered Institute of Logistics & Transport (CILT), or Equivalent professional qualification obtained from a recognized Institution
• A Master’s Degree in Procurement (or Purchasing) and Supply Chain Management is an added advantage.

ii. Work experience
• A minimum of 3-years relevant work experience in Logistics and Procurement department in a public or private organization.
iii. Competencies
Detailed knowledge and understanding of procurement regulations and procedures, issued by PPDA;
High standards of Integrity.
Ability to handle sensitive information and maintain confidentiality.
Working knowledge of computer and data processing applications to procurement in the public sector.
Good report writing skills.
Good verbal and oral communication skills.
Good Interpersonal skills.
Result and Team oriented.
Ability to work under tight deadlines.

If you have the specifications required and are interested in joining the Authority, provide;

• A cover letter expressing interest for the job (3 copies).
• A detailed curriculum vitae (3 copies).
• Names and addresses with email and phone contacts of 3 professional referees.
• Copies of relevant academic and professional certificates (3 copies).
•  Copies of previous appointments and current and expected remuneration.

Applications should be addressed and sent to:

The Executive Director

Financial Intelligence Authority

4th Floor Rwenzori Towers (Wing B), Plot 6 Nakasero Road

P.O. Box 9853

Kampala.