Job Title:  Procurement Officer  

Organisation: Ministry of Gender, Labor and Social Development (MGLSD)

Project Name: Generating Growth Opportunities and Productivity for Women Enterprises (GROW) Project

Duty Station: Kampala, Uganda

Reports to: Procurement Specialist

About Organisation:

The Government of the Republic of Uganda has received financing from the World Bank towards the cost of implementing the Generating Growth Opportunities and Productivity for Women Enterprises (GROW) Project. The Project Development Objective is to increase access to entrepreneurial services that enable women entrepreneurs to grow their enterprises in targeted locations, including host and refugee communities. The Project is being implemented jointly by the Ministry of Gender, Labor and Social Development (MGLSD) and Private Sector Foundation Uganda (PSFU).

Job Summary:   The Procurement Officer will assist the Procurement Specialist in execution of all procurement related tasks of the approved Procurement Plan during the project implementation by providing critical advice and support which will guarantee timely acquisition of goods, works and services at MGLSD.

Key Duties and Responsibilities:   The main responsibilities and duties of the Procurement Officer shall be to assist:

• In Consultations with the Users, prepare, review, adjust (where applicable) and monitor the implementation of the Project procurement plan.
• Ensure timely preparation/updating, and submissions of the project procurement plans for review and approval of the World Bank.
• Timely submission of all procurement exchanges in the Bank’s online procurement system — STEP.
• Play a key coordination role between all stakeholders in the procurement cycle.
• Ensure that procurement procedures follow those prescribed in the Procurement Regulations and attendant Project Operational Manual.
• In consultation with the Technical Departments prepare bidding documents, request for proposals, consultant’s shortlists and other documents based on relevant procedures for the procurement of goods, Works and on consultant services and for the selection of consulting services;
• Mentor the Ministry’s PDU staff by sharing knowledge in procurement services including supporting capacity building in procurement management of staff that deal with procurement issues with emphasis on World Bank and PPDA Guidelines.
• Preparation of Procurement progress reports at a minimum on monthly basis, highlighting among others the progress on processing various contracts, constraints met and any other issues that require Management attention.
• To enhance the efficiency and effectiveness of the Procurement Data Management system and in particular set up a filing and record keeping system that ensures that procurement records are easily retrievable and available for procurement audits.
• Take part in the development and review of the Project Operations Manuals and other necessary documents and manuals.
• Participate in the preparation of consolidated project Annual Work Plans and Budgets.
• Report immediately to the Permanent Secretary and to the Bank any noted fraud and corruption or governance issues with Procurement staff, Bidders and Consultants.
• Facilitate the Post Procurement Reviews (PPR) exercise, and follow up implementation of PPR recommendations.
• Prepare and update the Procurement/Contract Register (List of all procurement contracts awarded)

The applicant should have relevant qualifications

Interested eligible applicants should submit applications including a cover letter, current Curriculum Vitae and copies of Academic Certificates and Transcripts, to be hand delivered at MGLSD’s General Registry on 2nd Floor, Gender and Labour House, Plot 2, George Street

NB: Only shortlisted applicants will be contacted.