JOB DETAILS:

Good Neighbors Tanzania is looking for a suitable candidate to fill the above position. The Human Resource Officer will be responsible for supporting the organization’s HR functions to ensure staff welfare and operational efficiency. This includes handling core HR responsibilities as well as administrative duties such as managing internal communications and general office operations.

1. Duties and Responsibilities
   • Prepare monthly staff payroll and ensure timely submission of statutory contributions to the relevant authorities.
   • Manage staff leave and attendance, ensuring compliance with procedures, preparing monthly reports, and addressing related inquiries.
   • Oversee staff recruitment processes, including onboarding, orientation, development, and training.
   • Review departmental annual plans and prepare a consolidated annual recruitment plan, sharing schedules and procedures with all departments.
   • Process and manage work permits, residence permits, and camp permits for expatriates, including renewals and annual returns.
   • Oversee the performance management process by ensuring: ➢ Staff annual goals and job descriptions are in place
     • Performance evaluation tools are available and used
     • Mid-year and final appraisals are conducted on time across all offices
     • Appraisal reports are reviewed and feedback provided
     • Appraisal documents are properly filed, approved, and stored in employee records
   • Manage HR activities through the HR system and ensure effective system utilization.
   • Develop and implement staff training programs and professional development initiatives.
   • Review, develop, and enforce HR policies and regulations.
   • Prepare employment contracts and define terms and conditions of service.
   • Oversee workplace health and safety matters.
   • Handle disciplinary issues, address employee concerns, and communicate management updates to staff.
   • Monitor and manage the HR budget, including salaries, statutory contributions, and other related expenses.
   • Provide guidance to employees on the interpretation and application of HR policies and procedures.
   • Maintain accurate staff records and prepare the Monthly Staff Information Report, ensuring submission by the 5th of each month.
   • Perform any other related duties as assigned.

1. Qualification, experiences and competencies
   • Bachelor degree in Human Resource Management or related field.
   • Minimum of two (2) years’ experience in human resource or related field (working with NGO is an added advantage)
   • Solid knowledge of Tanzania labor laws, HR practices, and procedures.
   • Experience with HR Management Systems and Payroll software.
   • Commitment to confidentiality and handling sensitive information appropriately
   • Excellent written and spoken command of both English and Swahili
   • Strong problem-solving skills and creativity in decision-making and daily work.

1. Other Competencies/Attributes:
   • High level of honesty, integrity, transparency, and professionalism
   • Strong report writing and documentation skills
   • Ability to multitask, work under pressure, and adapt to changing priorities
   • Self-motivated, proactive, and well-organized
   • Ability to follow instructions and work independently with minimal supervision
   • Willingness and ability to learn and continuously develop skills and knowledge
   • Strong interpersonal skills and ability to work effectively individually and in a team environment
   • Flexibility to perform other duties as assigned