This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone. Our client is a forward-thinking organization dedicated to supporting and empowering entrepreneurs and venture capital firms. They focus on driving innovation and business growth by providing strategic resources, investment opportunities, and access to a strong network of experienced professionals. As they continue to scale, they are looking to strengthen their internal operations by adding a highly organized Executive Assistant to support senior leadership and ensure day-to-day efficiency.

Location

Fully Remote (Work from Home) | 9 AM – 5 PM PT

Role Overview

The Executive Assistant will support senior leadership by managing calendars, handling communications, coordinating logistics, and ensuring administrative operations run smoothly. This role requires a proactive, highly organized professional who can manage multiple priorities, maintain accuracy across tasks, and operate effectively in a dynamic environment.

Key Responsibilities

Calendar & Email Management

• Manage the executive’s calendar, schedule meetings, and organize daily priorities
• Draft and respond to emails in a timely and professional manner

Administrative Support

• Provide general administrative support including data entry, expense management, and filing
• Manage logistics such as travel arrangements, meeting coordination, and office operations

Communication Management

• Ensure smooth communication between the executive and internal or external stakeholders
• Prepare documents, reports, and presentations as needed

Data Tasks & Reporting

• Organize, track, and maintain accurate data records
• Assist in preparing reports and maintaining structured data systems

Logistics Coordination

• Coordinate travel, events, and business-related logistics
• Ensure all arrangements run smoothly and efficiently

Cross-Departmental Support

• Support team members across departments as needed
• Handle requests promptly and professionally

Qualifications Experience

• 2+ years of experience in an executive assistant or administrative support role
• Experience working in fast-paced environments

Skills

• Excellent written and verbal communication skills in English, with the ability to draft professional correspondence
• Strong organizational skills, with the ability to manage complex calendars and multiple priorities
• Proficiency in Google Suite, Microsoft Office, and common tools such as Zoom and Slack
• Familiarity with project management software is a plus
• Strong attention to detail, ensuring accuracy and completeness in all tasks
• Problem-solving mindset with the ability to proactively address issues and take initiative

What Success Looks Like

• The executive’s calendar is consistently organized and optimized with minimal scheduling conflicts
• Communications are high-quality, error-free, and delivered promptly
• Administrative tasks are completed efficiently with minimal follow-up required
• Data and records are accurate, organized, and easily accessible
• Logistics and coordination are executed smoothly without disruptions

Opportunity

This role offers the opportunity to work closely with senior leadership in a dynamic and fast-paced environment. The Executive Assistant will play a critical role in maintaining operational efficiency while gaining exposure to high-level business activities. This position provides strong opportunities for growth, skill development, and increased responsibility within a company focused on innovation and impact.