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Accounts Payable Accountant

at Financial Intelligence Authority
Location Kampala, Uganda
Date Posted June 30, 2025
Category Accounting
Finance
Management
Job Type Full-time
Currency UGX

Description

JOB DETAILS:

Responsibilities

Preparation of payment approval forms and vouchers

    • Prepare supporting documentation to facilitate the Review all supplier payment vouchers including the supporting documentation for completeness and accuracy
    • Check that all payments being made are in line with the contractual terms
    • Ensure that all payment vouchers have an attached copy of the PO, GRN & /Service acknowledgement, invoice, latest Supplier statement, client's reconciliation of the
    • supplier account in question and a system account print out indicating the invoice and amount being paid.
    • Ensure timely processing and payment of all supplier payments in line with the payment terms.

Ensure completeness of AP inputs submissions to the ACE team

  • Review and ownership of accruals and provisions expenses and balances recorded in the books
  • Ensure that all inputs of accruals & provisions are sent to the ACE team as per defined timelines.
  • Maintain an accurate reconciliation of all GL accruals vs AP sub ledger on a monthly basis.
  • Maintain an accurate provisions template as per guidelines

Monthly Reconciliations

  • Collection and submission of supplier account statements on a monthly basis
  • Follow up on all reconciling items indicated on supplier statements to have a clear status by the next reporting date.
  • Review monthly supplier reconciliations of all supplier’s accounts.
  • Resolve any reconciling items with suppliers instantly.
  • Ensure that all assigned supplier reconciliations are fully supported and passed over to the Head of accounts payable
  • Enter all transactions in accordance with the group accounting policies and guidelines
  • Timely submission of all AG Alignment and DTR schedules are per the monthly reporting calendar.

Internal & External Customer Management

  • Handle supplier queries at all levels e.g. Payments, account balances & reconciliations without undue delay.

Timely closely of Audit SAD/SUD to ensure Compliance

  • Ensures that any queries raised during the quarterly, annual and internal audits are responded to in a timely manner
  • Any other duties that may be assigned from time to time

Dimensions

Financial Dimensions

  • Budget: N/A
  • Opex Approval – All Opex
  • Capex Approval – All Capex
  • PO Approval – All PO
  • Contracts – All Site Lease Contracts

Dimensions

  • of direct reports: N/A
  • Off-rolls project team: N/A
  • of Partners: 0

Person Specification

Education, Training, Skills & Experience

Educational Qualifications

Must have

  • Bachelor’s degree in Accounting, Finance, Economics or business-related discipline
  • Professional accounting qualification like ACCA, CPA, ACA, CIMA will be an added advantage

Relevant Experience

  • 1 year working experience in a busy accounting function

Other requirements (Behavioral etc.)

  • Able to operate in a performance driven organization
  • A good understanding of financial accounting system(s)
  • Knowledge and/or experience in using procurement system
  • Business awareness
  • Attention to detail
  • Analytical skills
  • Excellent interpersonal skills
  • Sets high personal standards and is goal oriented
  • Excellent communications skills, both orally and in writing

 

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