JOB DETAILS:

Responsibilities

Preparation of payment approval forms and vouchers

• • Prepare supporting documentation to facilitate the Review all supplier payment vouchers including the supporting documentation for completeness and accuracy
  • Check that all payments being made are in line with the contractual terms
  • Ensure that all payment vouchers have an attached copy of the PO, GRN & /Service acknowledgement, invoice, latest Supplier statement, client's reconciliation of the
  • supplier account in question and a system account print out indicating the invoice and amount being paid.
  • Ensure timely processing and payment of all supplier payments in line with the payment terms.

Ensure completeness of AP inputs submissions to the ACE team

• Review and ownership of accruals and provisions expenses and balances recorded in the books
• Ensure that all inputs of accruals & provisions are sent to the ACE team as per defined timelines.
• Maintain an accurate reconciliation of all GL accruals vs AP sub ledger on a monthly basis.
• Maintain an accurate provisions template as per guidelines

Monthly Reconciliations

• Collection and submission of supplier account statements on a monthly basis
• Follow up on all reconciling items indicated on supplier statements to have a clear status by the next reporting date.
• Review monthly supplier reconciliations of all supplier’s accounts.
• Resolve any reconciling items with suppliers instantly.
• Ensure that all assigned supplier reconciliations are fully supported and passed over to the Head of accounts payable
• Enter all transactions in accordance with the group accounting policies and guidelines
• Timely submission of all AG Alignment and DTR schedules are per the monthly reporting calendar.

Internal & External Customer Management

• Handle supplier queries at all levels e.g. Payments, account balances & reconciliations without undue delay.

Timely closely of Audit SAD/SUD to ensure Compliance

• Ensures that any queries raised during the quarterly, annual and internal audits are responded to in a timely manner
• Any other duties that may be assigned from time to time

Dimensions

Financial Dimensions

• Budget: N/A
• Opex Approval – All Opex
• Capex Approval – All Capex
• PO Approval – All PO
• Contracts – All Site Lease Contracts

Dimensions

• of direct reports: N/A
• Off-rolls project team: N/A
• of Partners: 0

Person Specification

Education, Training, Skills & Experience

Educational Qualifications

Must have

• Bachelor’s degree in Accounting, Finance, Economics or business-related discipline
• Professional accounting qualification like ACCA, CPA, ACA, CIMA will be an added advantage

Relevant Experience

• 1 year working experience in a busy accounting function

Other requirements (Behavioral etc.)

• Able to operate in a performance driven organization
• A good understanding of financial accounting system(s)
• Knowledge and/or experience in using procurement system
• Business awareness
• Attention to detail
• Analytical skills
• Excellent interpersonal skills
• Sets high personal standards and is goal oriented
• Excellent communications skills, both orally and in writing