Uganda WFSA – Operations Officer

at Dai Global
Location Kampala, Uganda
Date Posted December 28, 2024
Category Management
Operations
Job Type Full-time
Currency UGX

Description

Job Description

Project Background:

The USAID Uganda Feed the Future Water and Food Systems (WFS) Activity is a five year activity (2023-2028) that aims to inclusively and equitably improve food and water security in the Kyoga Basin in northeastern Uganda, specifically three watersheds – Lokok, Awoja, and Lokere, by empowering individuals and communities to mitigate and adapt to shocks and stressors in order to improve livelihoods, maintain nutrition and health wellbeing, address drivers of conflict, and reduce reliance on humanitarian assistance. This area is home to nomadic pastoralists whose livelihoods are at risk due to violent cattle raiding and the effects of climate change (drought and flooding). This part of Uganda also suffers from fragmented markets, chronic underinvestment in public services, and a lack of private sector investment. This Activity is aligned with the Water and Development II (WADI II) scope to access critical technical services in support of the U.S. Government’s Global Water Strategy, Global Food Security and Strategy Refresh, Agency Climate Strategy, and the President’s Emergency Plan for Adaptation and Resilience; and is a cornerstone of the USAID Uganda (2022) Country Development Cooperation Strategy Development Objective (DO) 2, Resilient Growth Enhanced. The activity aims therefore aims to achieve results under the following development objectives:

  • Improve water supply and integrated water resource management.
  • Increase equitable access to sanitation and hygiene services for households and schools.
  • Improved agriculture-based livelihoods.
  • Increased consumption of nutritious foods among women and children.
  • Expanded access to financial resources for women, men, youth, indigenous people, and marginalized groups.
  • Improve local capacity to manage shocks and stressors.

WFS will enhance market systems, strengthen relevant institutions, expand access to climate-resilient services, and—in two of the most vulnerable of the 21 districts covered by the activity—employ “graduation” approaches to assist the ultra-poor. These initiatives will incorporate conflict sensitivity, local leadership, climate change adaptation, and approaches inclusive of women, youth, the elderly, persons with disabilities, and indigenous groups.

Role’s Purpose:

The Operations Officer will provide a direct support to the Operations Manager in ensuring day-to-day office management and administration with high level of efficiency. S/he will collaborate and seek technical guidance from the Operations Manager and the Programs Team to ensure the project’s needs are taken into account throughout the execution of the operations role in the Catchment area/office.

Key Duties and Responsibilities:

Procurement

  • Provide assistance to procurement team in database entry, procurement tracking, and reporting.
  • Maintain integrity of procurement system and files in compliance with DAI practices and policies and USAID rules and regulations.
  • Report accurate financial data to Finance Manager on planned procurement activities.
  • Assist with the preparation of source selection memos which provide clear justification for selection of vendor/local subcontractor.
  • Assist in developing procurement plans in accordance with the work plan.

OPERATIONS & ADMINISTRATION;

  • Manage the assets of the respective office and ensure they are tracked in the project Asset Register.
  • Manage the office stores and issuance of consumables to the teams.
  • Supervise the office assistant to ensure proper daily cleaning of office and outside compound.
  • Supervise security providers to ensure proper deployment and execution of roles as per service agreement.
  • With guidance from the Operations Manager, manage field office fleet and movement plans, vehicle maintenance and insurance.
  • Manage guests/visitors at field/catchment office in line with DAI protocols.

Qualifications:

  • Bachelor’s degree in business administration, management, or any related field.
  • Minimum of 6 years of relevant experience in operations management with a good blend of procurement, logistics, administration, or related area
  • Prior experience in USAID project operations management is desirable.
  • Professional proficiency in English is required, and proficiency in local languages is preferred.

Skills:

  • Highly organized.
  • Strong problem-solving skills as well as exceptional customer relations (both internally & externally).
  • Strong commitment to ethics and compliance to set procedures.
  • Excellent communication written and oral communication skills.

Reporting:

The Operations Officer will report to the Operations Manager.

 

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