JOB DETAILS:
Purpose of Position
The Transport Assistant will be responsible for coordinating the maintenance of all office vehicles including the regular maintenance servicing and driving. The transport assistant will ensure all the vehicles are well maintained for an effective and efficient fleet. The Transport Assistant will work closely with the Operations Manager to improve transport services as required. They will ensure that the vehicle policies are adhered to. They will maintain vehicle mileage and related records required by Jhpiego transport policies. The position will be responsible for supervising the office drivers.

Responsibilities
• Driving Jhpiego’s office vehicles on official trips as necessary.
• Supervising Jhpiego drivers including scheduling trips and reviewing performance.

• Ensuring that Jhpiego’s vehicles are well maintained, and policies are adhered to.

• Responsible for Maintenance of the Vehicle Service Log.
• Responsible for receiving all service requisitions and logging them in on the vehicle service log
• Liaising with the drivers on all mechanical issues regarding the vehicles
• Responsible for booking appointments for service at the garage
• Reviewing of repair estimates and forwarding them to the necessary parties for approvals.
• Following up with drivers on confirmation of work done.
• Review and approval of invoices before forwarding for payment
• Assist in conducting quarterly vehicle checks to ensure vehicle accessories are well maintained
• Maintain all records with regards to the vehicles including report on tyres purchased for each vehicle
• Work with the Operations Manager on other transport related issues as needed
• Ensure that all vehicles meet legal requirements i.e. inspection and insurance
• Ensure that the office vehicles have the necessary accessories like spare tires, life savers, toolboxes, first aid kit, jumper cables etc.
• Inform the operations manager when vehicle service is due.
• Ensure that all Jhpiego vehicles have valid insurance
• Maintain a vehicle tracker to monitor vehicle movements
• Responsible for monitoring fuel consumption and other minor vehicle maintenance issues

Required Qualifications
• Diploma in a relevant field
• Minimum 5 years’ experience of driving on up country routes and for long distance in a four-wheel drive vehicle and 3 years of transport management.
• Certificate in defensive driving
• Knowledge of Ugandan traffic laws
• Basic knowledge of vehicle maintenance and troubleshooting
• Must have a valid driving license
• Must have demonstrated driving experience of four-wheel vehicles in long distances and difficult terrain

Preferred Qualifications
• Vehicle Maintenance Course
• Fleet Management/Logistics course would be an added advantage
• Experience working in a busy office within the NGO sector
• Experience driving for a USG funded project
• Computer skills include demonstrated hands-on-experience with MS Word, and MS Excel.
• Proficiency in written and spoken English