JOB DETAILS:
Specific Responsibilities
Under supervision of the Director of Finance & Administration and in close coordination with the MSH Corporate Contracts Office and technical team members, the Subaward Manager will have the following responsibilities:

Subaward Administration (approx. 60%)
• Coordinating inputs into the solicitation and award, and assessing partner capabilities (if involved during pre-award stage)
• Monitoring of program deliverables ensuring the activities implemented by the subawardees are in-line with USAID and MSH guidelines; ensure that subawardees comply with all donor reporting requirements; conduct regular site visits, draft findings and memos.

• Oversight of overall subaward compliance with terms and conditions and donor regulations, including submission of required certifications and regulatory reporting requirements.

• Identifying capacity strengthening needs and supporting collaborative capacity strengthening plan and activities
• Provide trainings to subawardees, as needed, on donor regulations and compliance with terms and conditions

• Oversight and monitoring of the subaward risk compliance plans or corrective action plans

• Provide input, insights and support for the development and implementation of the project Subawardee Local Capacity Strengthening and Transition Award process and plan.
• Coordinate with the subaward technical supervisor to monitor and evaluate subawardee performance: review, evaluate, and provide feedback on financial and technical reports and deliverables.

• Coordinate with the Corporate Contracts Office to draft and issue subaward modifications, as needed
• Documentation and retention of all subaward files
• Contribute Subaward documentation to Audits
• Contribute to project close out planning and activities
• Lead closeout of subawards
• Escalate subaward issues to the Project Director, DFA, Technical team, and Corporate Contracts Office, as appropriate.

Financial Management (approx. 40%)
• Monitor financial performance/progress, including timely submission of invoices, and review of expenditures against subaward obligations
• In coordination with the finance team, facilitate processing of invoices and payments to subawardees.

• Review subaward workplan budgets to ensure accuracy, completeness and consistency with subaward scope of work.

• Monitor subaward budgets.  Request financial reports, pipeline budgets and projections as needed.  Collaborate with MSH Contract Department on modifications to subaward budgets in accordance with terms and conditions.
• Provide capacity building for subawardees in the areas of financial management, budget development and invoicing, as needed

• Create and maintain subaward invoice tracking and expenditure tracking tools.
• Assist in review of provisional and indirect cost rate adjustments and reconciliation for subcontract invoices as needed.
• Be aware of and enforce MSH financial, procurement and operations policies as applicable to subawardees

• Alert Corporate Contract Office, subaward technical supervisor and/or project leadership to financial issues with subawardees, such as:
- Projected over or under expenditure
- Inability of subawardee to provide supporting documentation of costs reported or inconsistency with supporting documentation provided
- Delays with reporting or invoicing

Qualifications
Education:
• Master's and 7+ years’ experience is required.
Experience:
• At least seven (7) years of relevant experience in fund management, financial/operational systems, grants and program management preferred with international development organizations with global reach, not for profit organizations or other large non-governmental development partners.
• Extensive experience in managing subawards from beginning to end.
• Extensive experience implementing USAID-funded projects preferred.

Knowledge and Skills:
• Strong leadership, mentoring, management, planning, analytical and organizational skills demonstrated by ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to detail.

• Proven leadership and capacity in negotiation and conflict management.
• Knowledge of donor regulations preferred and ability to work independently, take initiative and learn complex procedures.
• Demonstrated experience to provide technical assistance to organization and conduct trainings.
• Demonstrated budgeting and financial management skills
• Excellent oral and written communication skills with fluency in English. Proficient computer skills.
• Experience in maintaining excellent communication with Headquarters.
• Strong computer skills, Experience with Microsoft Office, presentation software, and e-mail and Internet packages.
• Strong organizational skills, attention to detail, and ability to work under time constraints and meet deadlines, and to work independently and take initiative.
• Excellent interpersonal skills: demonstrated ability to interact professionally with diverse clients and stakeholders.
• Commitment to uphold high standards of moral and ethical business practices.
• Written and spoken proficiency in English.
• Experience in collecting and analyzing data.
• Knowledge of sourcing and procurement techniques as well as dexterity in “reading” the market.
• Demonstrated ability to interact professionally with culturally diverse staff, clients, and consultants.

Competencies
• Functional expert – has knowledge of processes and products.
• Influencer – relates to people, builds relationships, and effectively presents arguments.
• Results seeker – meets deadlines, identifies actions, and achieves goals.
• Innovator – thinks creatively, anticipates changes, and produces solutions.
• Adaptor – stays calm under pressure and handles criticism well.
• Complier – follows procedures and encourages others to do as well.

• MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.