JOB DETAILS:
1. DEPARTMENT :MEDICAL
2. JOB REF :MD4.14
3. JOB TITLE :STORES OFFICER (1 position)
4. RANK :SENIOR BANKING OFFICER.
5. REPORTS TO :TEAM LEADER MEDICAL ADMINISTRATION
6. SUPERVISES
7. PURPOSE: :CLERK STORES & STOCK ATTENDANT

The role holder will be responsible for providing support in ensuring adequate supplies of drugs and medical sundries in the stores including ensuring proper procedures in procurement, storing supplies of drugs, health and safety guidelines are adhered to. The role holder will ensure accurate, timely and qualitative dispensing service to the Bank Pharmacy sub-store.

8. DUTIES AND RESPONSIBILITIES
• Review and submit call-off orders for the drugs and medical sundries received from suppliers using framework contracts to the Head of department through the MTC
• Oversee the Verification and receipt of drugs, medicines and medical sundries against quantities ordered and invoices, to ensure that all drugs received from suppliers are of good quality.

• Review and approve received drugs, medicines, and medical sundries on Purchase and Inventory (PAI) system.
• Oversee the receipt and storage of incoming drugs and medical sundries.

• Ensure maintenance and control of store inventory as per SOPs
• Develop and maintain a drug and medical sundries storage system, according to type, manufacture, and expiry date.

• Ensure medication is labelled with the correct drug name, strength, quantity, and directions.

• Review and approve requisition of office supplies on PAI system.
• Review and submit monthly expenditure reports on drugs and medical sundries to the Head of department through MTC
• Ensure implementation and management of the drugs budget.

• Review and submit procurement requests for drugs and medical consumables to the Director Medical Services through MTC
• Ensure that procurement of medicines and sundries are within the annual budget

• Maintain accurate records of drugs dispatched to the Bank Clinic dispensary
• Manage stock status and update regularly
• Contracts manager
• Issue drugs and medical sundries to different Sections after approval by Director Medical Services.
• Monitor and prepare Medical Monthly Progressive Reports for Framework Contracts.
• Undertake monthly, quarterly, and annual stocktaking exercise and audits.

• Provide input in preparation of draft budget and work plans for drugs and sundries required for the department.
• Monitor, mitigate and report on risks within the section.
• Review monthly reconciliation reports to ensure that PAI and General Ledger quantities tally and submit them to the Head of department through MTC
• Liaise with prequalified retail pharmacies to order for emergency/out of stock medicines and drugs. Support contracts management for prequalified retail pharmacies
• Participate in Medical Technical Committee activities.
• Supervise operations of the main drug stores.
• Any other duties assigned by the supervisor

9. EXPECTED OUTPUTS
• Accountability reports for the drugs dispensed to the Pharmacy sub-store.
• Record of the drugs and medical sundries required for purchase.
• Monthly reconciliation reports.
• Draft budget and work plans for the section.
• Adequately stocked main drug store
• Monthly stock status
• Contracts performance reports
• Monthly out of stock expenditure

10. PERSON SPECIFICATIONS

QUALIFICATIONS:
• Bachelors Degree in Pharmacy from a recognized institution.
• Registration with the the Pharmaceutical Society of Uganda.
• Additional qualification in Procurement and Supplies management is an added advantage.

EXPERIENCE:
• A minimum of three years’ experience in a similar position in a reputable organization.
• Proficiency in Computer applications specialized in stores management and thorough knowledge of MS Office.

AGE 26-35 Years

COMPETENCIES:
(iii) Technical Competencies

• Knowledge of procurement and logistics and legislative requirements.
• Experience in stores management.
• Experience in procurement.
• Experience in drug supplies and management.
• Customer orientation-is customer focused striking a solid balance between external and internal customer expectations.

(iv) Behavioural Competencies

• Transparency and accountability
• Integrity
• Excellence
• Teamwork
• Analytical thinking and problem solving
• Interpersonal and stakeholder engagement
• Planning and organizing skills.
• Innovativeness
• Self-drive

Salary and Benefits for the position are generous and attractive. The online applications should be accompanied by:

1) A copy of the National Identity Card (Front and Back).

2) A copy of Academic documents as indicated in the job description.

3) A duly registered Statutory Declaration for applicants with differing Dates of Birth or Names across any of the required documents.
4) A letter of equivalence from the National Council of Higher Education for applicants whose first degree was obtained from a foreign university.

Please ensure that all required documents are duly attached.

Management reserves the right to terminate applicants found with concealed or falsified information and academic credentials. Only shortlisted candidates will be contacted.