JOB DETAILS:
Role Title: Stores Assistant (1 position)
Reports To: Stores Officer
Supervises: None
Duty Station: Jinja

Under the supervision of the Stores Officer, the Stores Assistant will provide support to the store’s function; with the overall aim of ensuring effective stores management of the project. She/he will receive, issue, report and take custody of all stores items as required.

Specific duties and responsibilities.
• Receive items/goods in stores as per the Local Purchase Orders (LPO) in the presence of a technical person/representative from user department.

• Update Rx Solution system daily and reconcile it with Stock cards and waybill.

• Prepare Monthly, quarterly, and annual stores reports. Support monthly stock count.

• Issue items/goods from the stores as authorized on the stores request form and Prepare Good received notes (GRN) for all items received in the stores
• Regular update of stock cards to inform the Management and users on stock levels.

• Check for expiry dates of all store’s items before receipt.
• Support Monthly stock counts and Ensure cleanliness and neatness of the stores.

• Maintain adequate security and safety of the stores.
• Keep items in stores in accordance with prescribed health, safety & other standards by Adhering to the stores Standard Operating Procedures.
• Regular verification of items to avoid damage, expiry, and damage.

Anti-Fraud, Safeguarding & Protection Clause:
MJAP holds a zero-tolerance policy against Fraud, Corruption, Sexual exploitation, abuse, and harassment in all places where our programs are implemented. All MJAP employees are expected to maintain high ethical standards, protect organizational integrity and reputation, and ensure that MJAP work is conducted in honest and fair methods, in accordance with the MJAP Human Resource policies. Any policy Violations shall be subject to corrective action up to and including termination of employment.

• Submit a cover letter, CV, and references (including past supervisor and HR contact) in a single PDF.
• Clearly state the position you’re applying for in the subject line.
• Email your application to recruitment@mjap.mak.ac.ug.

Additional Information:
• MJAP is an equal opportunity employer.
• Only shortlisted candidates will be contacted within 2 weeks after the application deadline.
• Incomplete applications or applications exceeding 25 MB will not be considered.