Stenographer Secretary

at Kazo District Local Government
Location Kazo, Uganda
Date Posted December 27, 2019
Category Government
Secretary
Job Type Full-time
Currency UGX

Description

Job Title : Stenographer Secretary
Scale : U5
Reports To : Personal Secretary or Immediate Supervisor
Responsible for : Pool Stenographer

Job Purpose
To provide Secretarial and office managerial services.

Key Outputs
i. Dictation taken, transcribed and error free work produced;
ii. Correspondences, mails and other information for the office received and disseminated;
iii. Meetings organized and decisions circulated to the relevant action offices;
iv. Clients received and guided to relevant offices;
v. Telephone calls attended to on the third ring;
vi. Appointments made and followed up;
vii. Office cleanliness and orderliness maintained;
viii. Office equipment, materials and imprest managed and accounted for; and
ix. Activities of the lower secretarial staff supervised.

Key Functions
i. Taking and transcribing dictation and producing error free work;
ii. Receiving and disseminating correspondences, mails and other information for the office;
iii. Organizing meetings and circulating decisions to the relevant action offices;
iv. Receiving and guiding clients to relevant offices;
v. Attending to telephone calls on the third ring;
vi. Making and following up on appointments;
vii. Maintaining office cleanliness and orderliness;
viii. Managing and accounting for office equipment, materials and imprest; and
ix. Supervising activities of the lower secretarial staff.

Skills

Records and Information Management;
Information and Communications Technology;
Public Relations and Customer Care;
Time Management; and
Confidentiality.

Education Requirements

Ordinary Level Certificate with al least 2 credits including English language and three (3) passes.
UNEB Certificate or diploma in secretarial studies or equivalent qualifications from a recognized awarding institution with the following subjects.
i. Business Communication Stage II
ii. Typewriting Stage II(40 wpm)
iii. Shorthand Stage II (80/90 wpm)
iv. Office Practice II/Secretarial Duties II
v. Computer skills using word processing.

The following will be an added advantage:
i. Principles of Accounts Stage II, Economics II or Commerce II
ii. Computer skills using several packages like spreadsheets and database management.
iii. Knowledge of using various office machines like fax, photocopiers and audio equipment.

Applying Instructions

Filled forms in TRIPLICATE together with three recent passport size photographs must reach the office of the

Secretary, District Service Commission Kazo,

P. O. Box 20, Ibanda, 

Hand written applications with detailed curriculum vitae are also accepted. Certified Photocopies NOT ORIGINALS of certificates, transcripts and Identity Cards MUST be attached.
The Details of the job description and personal specification can be obtained from the District notice boards or Public Service website

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