Stenographer Secretary

at Yumbe District Local Government
Location Yumbe, Uganda
Date Posted December 10, 2019
Category Government
Secretary
Job Type Full-time
Currency UGX

Description

Job Title :               Stenographer Secretary
Scale :                         U5
Reports To :            Personal Secretary or Immediate Supervisor
Responsible for :   Pool Stenographer

Job Purpose
To provide Secretarial and office managerial services.

Key Outputs
i. Dictation taken, transcribed and error free work produced;
ii. Correspondences, mails and other information for the office received and disseminated;
iii. Meetings organized and decisions circulated to the relevant action offices;
iv. Clients received and guided to relevant offices;
v. Telephone calls attended to on the third ring;
vi. Appointments made and followed up;
vii. Office cleanliness and orderliness maintained;
viii. Office equipment, materials and imprest managed and accounted for; and
ix. Activities of the lower secretarial staff supervised.

Key Functions
i. Taking and transcribing dictation and producing error free work;
ii. Receiving and disseminating correspondences, mails and other information for the office;
iii. Organizing meetings and circulating decisions to the relevant action offices;
iv. Receiving and guiding clients to relevant offices;
v. Attending to telephone calls on the third ring;
vi. Making and following up on appointments;
vii. Maintaining office cleanliness and orderliness;
viii. Managing and accounting for office equipment, materials and imprest;

Skills

Records and Information Management;
Information and Communications Technology;
Public Relations and Customer Care;
Time Management; and
Confidentiality.

Education Requirements

Ordinary Level Certificate with al least 2 credits including English language and three (3) passes.
UNEB Certificate or diploma in secretarial studies or equivalent qualifications from a recognized awarding institution with the following subjects.
i. Business Communication Stage II
ii. Typewriting Stage II(40 wpm)
iii. Shorthand Stage II (80/90 wpm)
iv. Office Practice II/Secretarial Duties II
v. Computer skills using word processing.

Applying Instructions

Applications are invited from suitably qualified Ugandans to fill the following vacancies in Yumbe District Local Government.

Applications in triplicate in the revised PSC Form 3 together with recent passport size photographs and copies of certified academic documents should reach the

Secretary District Service Commission Yumbe

Yumbe District Local Government
P.O. Box 1,
Yumbe District
EMAIL: info@yumbe.go.ug 

Hand written applications accompanied with detailed Curriculum Vitae, copies of certified academic documents and three passport size photos can also be accepted. Remember to quote the reference number of each post you apply for.
Application Forms (PSC Form 3) can be obtained from the Secretary DSC Yumbe, or any nearby district, or Public Service Commission, Kampala. Details of the job descriptions can be viewed from the District Notice board.

Only shortlisted candidates will be invited for the interviews.

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