Stenographer Secretary
| Location | Kalaki, Uganda |
| Date Posted | February 11, 2020 |
| Category |
Government
Management Secretary |
| Job Type |
Full-time
|
| Currency | UGX |
Description
Job Title : Stenographer Secretary
Scale : U5
Reports To : Personal Secretary or Immediate Supervisor
Responsible for : Pool Stenographer
Job Purpose
To provide Secretarial and office managerial services.
Key Outputs
i. Dictation taken, transcribed and error free work produced;
ii. Correspondences, mails and other information for the office received and disseminated;
iv. Clients received and guided to relevant offices;
v. Telephone calls attended to on the third ring;
vi. Appointments made and followed up;
vii. Office cleanliness and orderliness maintained;
viii. Office equipment, materials and imprest managed and accounted for; and
ix. Activities of the lower secretarial staff supervised.
i. Taking and transcribing dictation and producing error free work;
ii. Receiving and disseminating correspondences, mails and other information for the office;
iii. Organizing meetings and circulating decisions to the relevant action offices;
iv. Receiving and guiding clients to relevant offices;
v. Attending to telephone calls on the third ring;
vi. Making and following up on appointments;
vii. Maintaining office cleanliness and orderliness;
viii. Managing and accounting for office equipment, materials and imprest;
Skills
Information and Communications Technology;
Public Relations and Customer Care;
Time Management; and
Confidentiality
Education Requirements
awarding institution with the following subjects.
i. Business Communication Stage II
ii. Typewriting Stage II(40 wpm)
iii. Shorthand Stage II (80/90 wpm)
iv. Office Practice II/Secretarial Duties II
v. Computer skills using word processing.
Applying Instructions
Application forms (PSC Form 3, revised 2008) to be completed in triplicate (Original handwriting) and the forms are obtainable from all Secretaries District Service Commission country wide or Secretary Public Service Commission (PSC).
Serving officers must route their applications through their heads of departments who should be informed of the closing date to avoid delay. Only Certified photocopies of Academic certificates, Transcripts, National Identity card and other relevant documents as well as 3 recent passport size photographs and day time telephone contact should accompany each application form. Application should be submitted in triplicate to the
Office of Chief Administrative Officer Kalaki,
P. O. Box 722,
Soroti
Late applications will not be considered and only successful applicants will be contacted. For detailed information please refer to the Job Description and specifications for local government 2011, 2017, and Schemes of service for Administrative cadres, accountants and auditors respectively.
SECRETARY, KALAKI DISTRICT SERVICE COMMISSION