Stenographer

at Mbale District Service Commission
Location Mbale, Uganda
Date Posted June 5, 2020
Category Government
Health Care / Medical
Management
Job Type Full-time
Currency UGX

Description

Job Title : Stenographer
Scale : U5
Responsible for : Pool Stenographer

Job Purpose
To provide Secretarial and office managerial services.

Key Outputs
i. Dictation taken, transcribed and error free work produced;
ii. Correspondences, mails and other information for the office received and disseminated;
iii. Meetings organized and decisions circulated to the relevant action offices;
iv. Clients received and guided to relevant offices;
v. Telephone calls attended to on the third ring;
vi. Appointments made and followed up;
vii. Office cleanliness and orderliness maintained;
viii. Office equipment, materials and imprest managed and accounted for; and
ix. Activities of the lower secretarial staff supervised.

Key Functions
i. Taking and transcribing dictation and producing error free work;
ii. Receiving and disseminating correspondences, mails and other information for the office;
iii. Organizing meetings and circulating decisions to the relevant action offices;
iv. Receiving and guiding clients to relevant offices;
v. Attending to telephone calls on the third ring;
vi. Making and following up on appointments;
vii. Maintaining office cleanliness and orderliness;
viii. Managing and accounting for office equipment, materials and imprest;

Skills

Records and Information Management;
Information and Communications Technology;
Public Relations and Customer Care;
Time Management; and
Confidentiality.

Education Requirements

Ordinary Level Certificate with al least 2 credits including English language and three (3) passes.
UNEB Certificate or diploma in secretarial studies or equivalent qualifications from a recognized awarding institution with the following subjects.
i. Business Communication Stage II
ii. Typewriting Stage II(40 wpm)
iii. Shorthand Stage II (80/90 wpm)
iv. Office Practice II/Secretarial Duties II
v. Computer skills using word processing.

Applying Instructions

Applications are invited from suitably qualified and eligible Ugandans to fill the Vacant Post that exist in Mbale Municipal Local Government council. Applications must be filled in triplicate of PS6 Form NO.3 Revised (2008) and submitted to

 the Secretary,

Mbale District Service Commission,

P.O Box 01

Mbale

 

The application should bear the title of the post as well as the reference number specified under the vacancy. Applicants should attach three recent passport size photographs. Those in government service should route their applications through the head of department who must he informed of the closing date to avoid delay.

Serving officers should also attach copies of appointment, confirmation and promotion if any and must route their applications through their Head of Department. Applications should bear the title and reference number of the post applied For. All the qualifications required: Refer to the Job Descriptions / Scheme of service.

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