Senior Site Planning Associate

at United Nations High Commissioner for Refugees (UNHCR)
Location Yumbe, Uganda
Date Posted October 14, 2019
Category Administration
Job Type Full-time
Currency UGX



The Senior Site Planning Associate (G7) will work directly under the Head of Field Office in Yumbe, Uganda.

The incumbent will supervise all site planning activities, liaising with OPM authorities. The Senior Site Planning associate is expected to provide support to field colleagues in all site planning related inquiries, including necessary coordination with partners.


ACCOUNTABILITY(key results that will be achieved)

  • UNHCR shelter and settlement programme is implemented based on updated needs assessment and in accordance with agreed terms and conditions and standards.
  • UNHCR’s policies, standards and procedures are constantly and coherently applied in the area of responsibility (AoR).
  • UNHCR’s country operation has sufficient support in the field of shelter & settlement and is thus better able to meet the needs of persons of concern.

RESPONSIBILITY(process and functions undertaken to achieve results) 

  • Coordinate / assist in scheduling and following up of plot demarcation works for a potential shelter construction (RHU & others).
  • Follow up and support the implementation of master plan of transit sites and detailed site layout principles for appropriate use of available land and safe siting of community facilities and infrastructure works including road and drainage works, water, sanitation and hygiene (WASH) facilities, community services, education and health facilities, for security lighting and potential power line works. 
  • Supervise the implementation of shelter construction works and report on progress made, difficulties observed on daily basis, including winterisation and maintenance issues.
  • Ensure quality, conformity, cost and timeliness of shelter projects.
  • Establish and maintain relations with all stakeholders and ensure that activities are conducted in a manner which guaranties staff and POC safety in the site.
  • Coordinate works with community services, field and other related units as required in process of handing over the RHU/ other shelter.
  • Assist in the tents/POC relocation process during implementation of shelter program.
  • Follow up on on-going construction works including site fencing, waiting areas & other infrastructures works.
  • Assisting in other engineering tasks such as site assessment, structural assessment works, drafting of work specifications, preparation of sketch, cost estimating & tender evaluation.
  • Participate, if required, in site identification, assessment and survey, applying UNHCR, international and national standards to advise on the suitability of sites.
  • Assess the need for shelter by following up the construction progress, including defining the scope of works, preparing bills of quantities, cost assessments, technical drawings and specification.
  • Support supply in the market analysis of locally available construction materials and skills, promoting the use of local capacity as appropriate.
  • Closely monitor the implementation of projects under the area of responsibility and ensure the provisions of the agreements signed with the implementing partners are being complied with.
  • Plan, implement and supervise/monitor construction projects that are directly implemented by UNHCR or through partners.
  • Prepare regular reports on work progress of various activities and preparation of SitRep (monthly).
  • Perform other related duties as required.

AUTHORITY(decisions made in executing responsibilities and to achieve results)

  • Provide recommendations for the establishment of projects, adjustments or discontinuation of existing projects and advise UNHCR management accordingly.
  • Represent UNHCR in meetings related to shelter and liaise with local authorities, NGOs, IPs and other stake holders on shelter issues.

  • Managing Resources
  • Analytical Thinking
  • Innovation and Creativity
  • Planning and Organizing

  • Completion of secondary education with additional training in Civil/Structural Engineering or other related field.
  • At least 11 years of progressively relevant experience, including collaboration with different international organizations (e.g. UN agencies, Red Cross Movement, INGOs, IOs or Donors).
  • Field experience in responding to large scale emergencies working with relevant governmental technical departments and various organizations in identifying, designing, delimiting, clearing and developing land allocated to establish site camps.
  • Good knowledge of site surveying and experience in undertaking related topography assessments/ feasibility studies for site identification and environmental impact studies whilst using surveying tools (including GPS equipment, GIS software).
  • Prior experience in the design of camp master plans including layout of shelter plots, roads, communal infrastructures and basic services.
  • Prior experience in designing and implementing a longer term shelter strategy looking beyond the emergency phase, particularly within a camp context.
  • Experience of site construction management (including supervision, monitoring, quality control, evaluation, etc.).
  • Excellent working knowledge of English (written / oral / comprehension).
  • Knowledge of local language.

  • Computer literacy in MS Office and other relevant software to produce digital maps e.g AutoCAD, site plans, layout and technical drawings.
  • Knowledge of UNHCR standards and criteria for site selection, as well as issues related to protection, WASH, environment, land property issues, etc.
  • Knowledge of AutoCAD drawing software.
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