JOB DETAILS:
Purpose of the Role:
The Senior Procurement Officer, reporting to the Procurement Manager, is responsible for supporting procurement operations for the Jhpiego Uganda Country Office. This includes sourcing, negotiating, purchasing, and coordinating with a wide variety of vendors and suppliers. The Procurement Officer will be responsible for the day-to-day implementation of Jhpiego’s procurement systems and procedures. They will work closely with the Procurement Manager to ensure timely and efficient procurement processes and will proactively identify and address any gaps in the system, recommending improvements as needed.

Responsibilities
• Provide procurement support to the Jhpiego Uganda Country Office
• Perform purchasing functions including:
• Sourcing quotations and negotiating prices, terms, delivery, and after-sale services with vendors
• Preparing the basis for vendor selection (BVS, justifications) and forwarding to Jhpiego Baltimore for approval when necessary

• Preparing documentation for prior approval and raising LPOs to forward to vendors/suppliers

• Following up with vendors to ensure timely delivery of goods and services
• Collaborate with Jhpiego staff to determine specifications for goods and services

• Maintain and update procurement systems and records, ensuring compliance with Jhpiego Baltimore’s procurement standards

• Assist in coordinating and delivery of receipts by vendors to office.
• Participate in evaluating, appraising, and selecting pre-qualified suppliers/vendors.
• Work closely with the Procurement Manager to ensure smooth and timely procurement processes, proactively identifying and addressing any gaps in procedures.

• Ensure proper filing and archiving of procurement documents.
• Perform other duties and responsibilities as assigned

Required Qualifications
• Bachelor’s degree in supply chain management, Procurement and logistics management or a related field
• Must be a Member of the Chartered Institute of Procurement & Supply (CIPS)
• Minimum of six (6) years of relevant experience in procurement or administration

Preferred Qualifications
• Supervisory experience is an added advantage
• Knowledge of USAID rules and regulations
• Experience working in a busy office environment
• Proficiency in MS Word, MS PowerPoint, and MS Excel
• Strong command of both written and spoken English
• Broad range of administrative, office management, and computer skills