JOB DETAILS:
The Senior Procurement Officer is responsible for overseeing and managing the procurement process within FINCA Uganda. She/He will be responsible for procuring goods and services that align with the organization’s objectives while ensuring strict compliance with procurement policies and procedures and will be the key driver of strategic sourcing, supplier relationship management, contract negotiation, and cost-effective procurement practices.

Key duties and responsibilities:
Procurement Planning and Execution
• Developing and implementing procurement plans and strategies for the bank in line with organizational objectives.

• Preparing procurement documentation such as Requests for Quotations (RFQs), Requests for Proposals (RFPs), and tenders.
• Analyzing supplier bids and proposals and making recommendations for awarding contracts.
• Monitoring and tracking the procurement process from initiation to completion to ensure timely delivery of goods and services.
• Implementing Strategic Procurement including sourcing strategy, vendor selection and evaluation, quality management, and performance measurement.
• Implementing Strategic Sourcing to conduct research to ascertain best products and suppliers related to best value, delivery schedules and quality.
• Identifying potential suppliers, visiting existing suppliers, and building and maintaining good relationships.
• Reviewing purchase terms and conditions; negotiating vendor purchase orders and contracts.
• Generating purchase orders, maintaining accuracy of purchasing and inventory systems and records
• Preparing and managing the procurement budget, working with other departments to identify procurement needs and prioritizing procurement activities.
• Monitoring vendor progress on purchase order and contracts in process; verifying quality of service provided and adherence to contract terms.
• Ensuring compliance with procurement policies and procedures, including maintaining proper documentation of procurement processes.

Budget Management
• Developing and managing procurement budgets.
• Monitoring spending against procurement budgets and reporting any variances to the Head of Administration.
• Developing and implementing cost-saving initiatives and strategies.

Compliance
• Ensuring compliance with all applicable laws, regulations, and ethical standards related to procurement activities.
• Implementing and maintaining procurement policies and procedures in accordance with the bank’s policies and procedures.

Competence
To perform the job successfully, an individual should demonstrate the following competencies:
• Excellent at strategic thinking and planning.
• Attention to detail.
• High integrity and ethical conduct.
• Results-oriented with the ability to meet tight deadlines.
• Customer-focused with excellent customer service skills.
• Ability to work under pressure and prioritize tasks.
• Strong team player with collaborative abilities.
• Ability to work independently and manage multiple tasks simultaneously.
• Excellent negotiation, communication, and interpersonal skills.

Qualifications and Experience
• Bachelor’s degree in Procurement and Supply Chain Management, Business Administration, or a related field. Advanced diploma in CIPs in an added advantage.
• At least three years of experience in procurement in a reputable organization,
• Strong knowledge of procurement processes, procedures, and best practices.
• Good knowledge of contract laws and conditions.

All candidates who so wish to take up this role in the aforementioned capacity are encouraged to send their applications with detailed CVs including present position and copies of relevant professional/academic certificates to: ug_jobs@fincaug.org.