Job Title :Senior Office Supervisor

Salary Scale : U5
Reports To : Senior Assistant Secretary (Administration)
Responsible for : Office Supervisor

Job Purpose
To supervise and facilitate cleaning of office environment, security and provide office stationery and
equipment.

Key outputs
i. Office premises, furniture and equipment maintained in good condition;
ii. Distribution and use of office equipment, furniture and stationery coordinated;
iii. Work plans and budgets prepared and produced;
iv. Utility bills promptly paid;
v. Inventory of issued office equipment and materials kept and maintained;
vi. Inventory of office assets and properties maintained;
vii. Security of office premises, equipment and vehicles coordinated; and
viii. Requirements of user departments identified and determined.

Key Functions
i. Maintaining office premises, furniture and equipment in good condition;
ii. Coordinating the distribution and use of office equipment, furniture and stationery;
iii. Preparing and producing work plans and budgets;
iv. Paying utility bills promptly;
v. Keeping and maintaining inventory of issued office equipment and materials;
vi. Maintaining inventory of office assets and properties;
vii. Coordinating security of office premises, equipment and vehicles; and
viii. Identifying and determining requirements of user departments.