JOB DETAILS:

Reporting to: Chief Operations Manager

Department: Accounts & Administration

About the Role

Job Role: Execute the role of a Senior Accountant by Analyzing financial information and data, monitor and report on Stores, Accounts assistants and Cashiers’ operations and prepare financial reports to management in line with Company finance policy and applicable accounting Standards.

Key Responsibilities

Verify the authenticity and accuracy of payments.

• Code payment vouchers before they are posted
• Check journal vouchers before they are posted
• Make required journal vouchers
• Ensure that authorization procedures are consistently followed and transaction approved in accordance with company policy.

Manage debtors and creditors accounts in line with the Company’s finance policy and guidelines

• Ensure that the supplier’s and contractor’s payments are calculated on time for payment.
• Check Debtors and Creditors accounts to ensure that the balances are correct.
• Follow-up on recovery of debts and any
• reimbursements especially from the insurance.

Monitor the preparation of the payroll in line with company’s finance guidelines and policies

• Ensure payrolls and master rolls are prepared on time for payment
• Follow-up on timely submission of statutory reports like VAT, PAYE, and NSSF
• Follow-up on recovery of debts from staff (Special
• Advance)

Supervise, and manage the performance of subordinate staff in line with the Company’s financial guidelines and Human Resource Manual

• • Develop work plans and set performance targets for subordinate staff.
  • Assess staff requirements and initiate /or make recommendations of filling the gap
  • Setting up an enabling environment for staff performance, coach and mentor staff
  • Carry out scheduled staff appraisals.

Enforce and monitor adherence to financial controls and safety measures in line with the Company’s financial guidelines and procedures

• Follow-up and ensure company cash and personnel handling the cash are safe at all times.
• Supervise the daily posting of finance related data and data from departments. (Operation Reports)
• Follow-up and ensure daily submission of financial reports
• Ensure that all accounts records are filed and well kept (safely kept)
• Follow-up and ensure regular back-up of accounts data

Monitor bank transactions and maintain an up-to-date record of all transitions

• Receive bank statements, verify and reconcile with accounts records.
• Correct and follow-up any variances to reflect the true position.
• Liaise with banks and confirm payments to the Company’s accounts.

Prepare Management Accounts, tax returns and statutory returns and any other financial reports required by the management.

• Prepare monthly, quarterly management accounts,
• Prepare the periodic financial statements
• Prepare accounts information and reports may be required by management or Board of Directors.
• Provide technical support to other departments as per the business needs

Respond to internal and external inquiries and queries in liaison with the Chief Operations Manager.

• Provide the Internal and External Auditors with accounts information and data as per requests made

General Administration

• • Register and follow up on insurance matters
  • Register and follow up on Legal Requirements with the company Lawyers.
  • Supervise the deployment of private security firms Uganda Police inclusive.
  • Managing emails and IT related procedures & Ensuring that routine backups are made on time.

Other Duties

• Any Other Duties as may be assigned by Management.

Requirements

• Bachelor’s degree in Accounting, Finance, or related field (CPA/ACCA preferred)
• 5+ years of relevant accounting experience
• Strong knowledge of GAAP and financial regulations
• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle, Xero)
• Advanced Excel skills and experience with financial reporting tools
• Excellent analytical, communication, and organizational skills
• Ability to work independently and collaboratively in a fast-paced environment