Secretary

at Labour College of East Africa (LCEA)
Location Kampala, Uganda
Date Posted May 2, 2025
Category Secretary
Job Type Full-time
Currency UGX

Description

Job Summary

The Administrative Support role manages appointments, meetings, and travel for executives, handles communications, prepares documents, organizes office supplies, coordinates meetings, and maintains confidentiality.

  • Minimum Qualification : Diploma
  • Experience Level : Entry level
  • Experience Length : 2 years

Job Description/Requirements

Location: Kampala

Job Type: Full-time contract

Key Responsibilities:

  • Administrative Support: Manage and schedule appointments, meetings, and travel arrangements for senior executives or department heads.
  • Communication: Handle incoming calls, emails, and correspondence. Act as the first point of contact for internal and external communications.
  • Document Management: Prepare, edit, and proofread correspondence, reports, and presentations. Maintain files and records in both digital and physical formats.
  • Office Organization: Ensure the smooth operation of office supplies, equipment, and facilities. Order and maintain office supplies.
  • Meeting Coordination: Arrange meeting logistics, prepare agendas, and take meeting minutes as needed.
  • Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.

Qualifications:

  • High school diploma or equivalent; additional certification in office administration is a plus.
  • Experience as a Secretary or Administrative Assistant (2+ years).
  • Strong proficiency in office software (Microsoft Office Suite, Google Workspace).
  • Excellent communication and interpersonal skills.
  • Strong organizational and multitasking abilities.
  • Ability to prioritize tasks and work independently with minimal supervision.
  • Detail-oriented with excellent time management skills.
  • Familiarity with office management systems and procedures.
  • Knowledge of basic accounting and finance-related tasks (e.g., invoicing, expense reporting
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