Location: Gayaza, Wakiso.

Job Description:

Responsibilities:

1. Office Management:

• Greet visitors, parents, and students, providing assistance and directing them as needed.
• Answer phone calls and respond to inquiries promptly and courteously.
• Maintain the reception area and ensure it is clean, organized, and welcoming.

2. Record Keeping and Data Management:

• Maintain accurate and up-to-date student records, including enrollment, attendance, and academic performance.
• Process student registration, withdrawals, and transfers in compliance with school policies and regulations.
• Compile and maintain administrative records, such as staff attendance, payroll, and inventory.

3. Communication and Correspondence:

• Assist in drafting and distributing internal and external communications, including memos, newsletters, and announcements.
• Manage email correspondence and route messages to appropriate staff members.
• Coordinate meetings, appointments, and events, including scheduling, sending reminders, and preparing meeting materials.

4. Administrative Support:

• Provide administrative support to school administrators, teachers, and staff, including photocopying, filing, and preparing documents.
• Assist with the preparation and distribution of educational materials, forms, and reports.
• Handle incoming and outgoing mail and packages, sorting and distributing them accordingly.

5. Student Support:

• Assist students with inquiries, requests, and administrative processes, such as obtaining transcripts or scheduling appointments with counselors.
• Coordinate student activities, programs, and events, including field trips, assemblies, and extracurricular activities.
• Collaborate with teachers and counselors to support student needs and promote a positive school culture.

6. Technology Management:

• Maintain proficiency in school management software systems and databases.
• Assist with troubleshooting basic technical issues and providing support to staff and students as needed.
• Assist with the setup and operation of audiovisual equipment for meetings, presentations, and events.

Qualifications:

• High school diploma or equivalent; associate degree or coursework in office administration preferred.
• Previous experience in an administrative support role, preferably in an educational setting.
• Proficiency in computer skills, including Microsoft Office Suite (Word, Excel, Outlook) and school management software.
• Excellent communication and interpersonal skills, with a customer service-oriented approach.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks effectively.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility and adaptability to work in a dynamic and fast-paced environment.
• Commitment to supporting the mission and values of the school and promoting a positive learning environment.

As a School Administrative Assistant, you are a key member of the school community, contributing to the smooth operation of the school and providing essential support to students, staff, and parents. Your dedication and professionalism are essential to the success of the school's administrative functions and overall mission of providing quality education.