Retained Editorial Administrator

at Nation Media Group (NMG)
Location Kampala, Uganda
Date Posted August 2, 2025
Category Administration
Journalism
Management
Job Type Full-time
Currency UGX

Description

JOB DETAILS:

To provide efficient and effective administration services in the Editorial Department as well as ensure petty cash payouts are made.

MAIN RESPONSIBILITIES:

    • Keeps track of Editorial staff productivity and shares monthly reports of the same.
    • Provides full administrative back up to the National News Editor.
    • Compiles a list of submitted stories and ensures correspondents are paid on time.
    • Verifies editorial expenses, claims and contributors' payments for the National News Editor's approval.
    • Prepares contributors' contracts in consultation with legal and National News Editor and ensures payments are made within agreed terms.
    • In liaison with the procurement department, supports production of business cards, identity cards and updates the monthly airtime list for the Editorial staff.
    • Maintains a schedule of correspondents on regular retainer fees and proposes additions and reviews.
    • Oversees placement and learning of Editorial interns.
    • Liaises with the Transport Officer to ensure Editorial is supported.
    • Reviews and recommend journalists meals and travel claims are in line with the company's guidelines.
    • Ensures the disbursement of petty cash.
    • Keeps track of newsroom equipment and ensures its proper handling.
    • Ensures timely collection of invoices for all contractors and submits to finance for clearance.
    • Maintains an updated database for all approved contractors/correspondents and temporary staff and interns.
    • Manages leave schedules for newsroom staff, contractors and correspondents.

 

Qualifications and Experience:

Academic: University Degree in Business Administration or related any related field from an accredited institution

Professional: Diploma in Journalism

Experience: At least 3 to 5 years' experience in an administration role, preferably for a media company and proven experience in meeting targets and managing people

Core Competencies

  • Good knowledge in IT office applications
  • Accuracy and attention to detail
  • High sense of initiative
  • Good organizational, analytical and problem solving skills
  • Self-motivated, innovative and creative
  • Friendly and able to work independently with a team
  • Flexible and willing to accommodate different tasks
  • Excellent communication skills
  • Ability to meet deadlines
  • Result oriented attitude
  • High personal standards
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