JOB DETAILS:

DUTIES AND RESPONSIBILITIES:

Key Result 1: Financial Accounting and Processing

• Perform monthly, quarterly, and year end close-out procedures.
• Conduct general ledger, balance sheet, and intercompany reconciliations on a monthly basis.
• Track daily cash and conduct periodic cash counts.
• Review monthly bank reconciliations for the health facilities.
• Support the annual budgeting process for the health facilities.
• Prepare cashflow forecasts for facilities on a monthly basis
• Review facility evaluations for cost reduction opportunities and identify capital investment opportunities with strong ROI.
• Regularly review facility accounts to ensure accurate, timely posting of all medical and administrative transactions in QuickBooks. Make adjustments as needed to ensure the integrity of the financial statements at all times.

Key Result 2: Inventory Management

• Ensure compliance to inventory management policies, processes, and procedures.
• Reconcile inventory records with the general ledger on a monthly basis; report discrepancies.
• Lead monthly and annual inventory counts.
• Work with the Finance Manager to develop and implement effective stock control and audit systems.
• Conduct product margin analyses and recommend pricing strategies.

Key Result 3: Audit and Compliance

• Assist in preparing audit documentation and support the external audit process.
• Ensure accounting records are maintained properly for audit trail and that documents are securely stored in compliance with policy and regulations. Work with facility management to ensure facilities proper maintenance of records for audit purposes.
• Maintain an up-to-date asset register and reconcile with the general ledger.
• Prepare and process monthly payrolls for facilities
• Timely payment of payroll deductions and submission of returns as per the statutory deadlines

Key Result 4: Management Reporting

• Prepare monthly budget variance analysis for the health facilities.
• Assist the Finance Manager in performing financial analysis and reporting to management as needed.

Key Result 5: Credit Control

• Review Accounts Payable aging and ensure timely payment of creditors and bills.
• Preparation of supplier reconciliations and intercompany reconciliations.

Key Result 6: Train and Coach Accounting Staff

• Assist the Finance Manager in training all facility-based accounting staff.
• Provide mentorship and support to ensure a competent, motivated accounting team.
• Ensure compliance with financial procedures at all facilities, including invoice processing, inventory reconciliation, payroll, and reporting.

BEHAVIOURAL COMPETENCIES (our Values in Practice)

Service:

• Demonstrates a positive and supportive attitude towards patients and business partners.

Humility:

• Seeks out feedback and applies it to make improvements, develop plans and implement strategies that help the organization meet its objectives.
• Learn from mistakes.

Integrity:

• Honest, encourages openness and transparency.
• Takes responsibility and accountability for actions.

Empowerment:

• Fosters customer relationships based on mutual trust and respect.

Love:

• Emphatic and compassionate.
• Proactively manages conflict through dialogue and negotiation.

Dignity:

• Values and practices fair and equal treatment of others (regardless of ethnicity, gender, and social status).

QUALIFICATIONS, SKILLS, AND EXPERIENCE

• A Bachelor’s degree in accounting or professional qualification in Accounting (CPA/ACCA/CMA).
• A minimum of 5 years’ relevant experience in a similar or higher position is preferred.
• Excellent computer skills. As a minimum, this would include an advanced understanding of Microsoft Excel and QuickBooks Online.