JOB DETAILS:
Salary Structure: NDU 7
No. of Posts: One (1)
Reports to: University Secretary
1. Purpose of the Job:
To provide effective support to the Records Management function in the University in
accordance with professionally accepted standards and legal requirements.

2. Qualifications, Experience and Competencies:
1. A Bachelor’s degree in Library and Information Science, Records and Archives Management or
any other related subject; or a Bachelor’s degree in Computer Science with a postgraduate

diploma in Library and Information Science, Records and Archives Management or any other
related subject from a recognised institution of higher learning.

2. At least three (3) years’ work experience as a Records Management Officer in a reputable organisation.
3. Organisation skills.
4. ICT Literate.
5. Good interpersonal skills and communication skills.
6. An excellent track record of high ethical standards and professionalism.
7. A mature and practicing Christian who subscribes to the University’s Core values and
Philosophy.
8. A person of very good standing within the Church and community.
9. A person with experience in higher education institutions will have an added advantage.
10. Between 30-45 years of age at the time of application.

3. Duties and Responsibilities:
1. Read, sort and appropriately file all the incoming documents.
2. Ensure safe custody of all documents and information in the Central Registry.
3. Retrieve archived materials and document and monitor and supervise movements of files.

4. Ensure that sensitive records are protected from unauthorized access.
5. Make sure the University complies with legal and regulatory requirements.
6. Training staff on best practices for records management.
7. Capture all University records into an approved record keeping system.
8. Any other duties as may be assigned by the supervisor.

1. All applications must be submitted
2. Submit a signed application letter together with an updated curriculum vitae & names and
contacts of three references (including a reference of the priest of your local church).
3. Attach copies of certified academic and professional certificates and transcripts and valid
national ID or bio data page of passport.
4. Attach any other relevant documents to support the application.
5. Please Note: Electronic applications should have all the above documents scanned and
submitted as ONE (1) PDF document clearly indicating the position applied for
otherwise they will not be considered.
6. The application should be addressed to:
The University Secretary
Ndejje University
P.O. Box 7088
Kampala, Uganda