JOB DETAILS:
Job Summary:
The Imports Coordinator will be responsible for managing and coordinating all aspects of import logistics and purchases to ensure the timely and efficient supply.

Specific Skills
• Strong knowledge of import regulations, incoterms, and international trade compliance.
• Proficiency in ERP systems and Microsoft Office Suite (Excel, Word, Outlook).

• Excellent organizational and multitasking abilities.

• Strong problem-solving skills and attention to detail.
• Effective communication and negotiation skills.
• Ability to work under pressure and meet deadlines.

• Strong analytical and decision-making capabilities.
• Team player with a proactive approach.
• Ethical and professional integrity in handling sensitive information.

Responsible For
• Coordinate with suppliers to facilitate smooth shipments and resolve any logistical challenges.
• Ensure proper documentation for customs clearance, including invoices, packing lists, and certificates of origin, Bill of Lading among others

• Track and trace shipments to ensure timely delivery.

• Coordinate with suppliers on approval and review of Purchase orders, invoices and other documents to ensure appropriate information shared in relation to orders.
• Negotiate shipping rates and contracts with carriers and freight forwarders.
• Resolve any issues or discrepancies that arise during the import process.
• Maintain accurate records of all import transactions.
• Analyze and report on import data to identify trends and areas for improvement.
• Liaise with regulatory bodies to ensure timely approvals and adherence to import compliance standards.
• Monitor import-related costs and identify opportunities for cost savings.
• Prepare regular reports on import activities, supplier performance, and cost analysis.
• Act as the key point of contact for all import-related inquiries within the organization.
• Coordinate with NDA and process the necessary approval for the importation of medical supplies.

Educational Requirements
• Bachelor's degree in Supply Chain Management, Logistics, Business Administration or a related field.
• Minimum of 2-5 years of experience in import coordination, preferably within the healthcare or pharmaceutical sector.