JOB DETAILS:

To provide administrative, editorial, and production support in the publishing processes, assisting in manuscript preparation, article writing, publication coordination, bidding documentation, and quality control to ensure timely delivery of high-quality UPPC publications.

ROLES AND RESPONSIBILITIES

i. Assist in receiving and reviewing manuscripts for completeness, prepare documents for editing, proofreading, and formatting.

ii. Support the editing and proofreading processes by checking grammar, layout, and style against UPPC standards.

iii. Assist in drafting articles, news items, and captions for newsletters, brochures, and corporate publications under the guidance of the Publishing Officer.

iv. Support in preparing and updating production schedules, liaise with designers, typesetters, and printers to track progress.

v. Support in checking layouts, images, and typography before approval for printing.

vi. Assist in reviewing proofs to ensure content is accurate, consistent, and error-free.

vii. Assist in compiling technical information, specifications, and quotations for tender submissions, organize related documents for bidding.

viii. Maintain files and databases for manuscripts, publications, contributors, production schedules, and bidding submissions.

ix. Respond to routine client and author queries, relay information between the publishing team and stakeholders.

x. Provide general office and clerical support for the publishing Department, including preparing reports, minutes, and correspondences.

xi. Establishing new project opportunities.

xii. Monitoring updates within the publishing industry including changes to business
models and technology.

xiii. Perform any other duties as may be assigned from time to time to whom authority has
been delegated.

Qualifications

i. Bachelor’s Degree either in Education with English or literature, Mass Communication,
Journalism,, Business administration, Public Administration, Publishing or a related
field from a recognised Institution.

ii. A minimum of one year’s relevant experience in publishing in a reputable
organisation.

iii. Professional training or certification in publishing, editing, or digital publishing is
desirable.

Skills and Competences

i. Strong editing and proofreading skills.

ii. Excellent project management and organizational skills.

iii. Deep understanding of government and legal publishing standards.

iv. Skilled in publishing processes (editing, proofreading, typesetting, digital publishing),
quality assurance, copyright compliance.

v. Strong planning, high standards for accuracy, attention to detail, creativity, problem-
solving, communication, teamwork and ability to work under tight deadlines

vi. Integrity, customer focus, adaptability, decision-making, and continuous learning.