JOB DETAILS:

Number of Vacancies: One (1)
Duty Station: Project Offices in Karenga District
Duration: Five (5) years - Full-time with a probationary period of six (6) months

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Purpose of the job

The primary objective of the Project Officer: Administration is to oversee the Project’s
administration and follow up on procurements. The position will report to the Project
Manager. The Administration and procurement officer will undertake the administration and
procurement processes keeping in line with the government and donor policies. He/she will
provide reports to the PMU, Technical Advisory Committee (TAC) and Project Steering
Committee (PSC) as required through the Project Manager.

Responsibilities and tasks

i. Developing a system for creating, maintaining, and safeguarding records and ensure
that records are preserved and classified for easy access.
ii. Ensuring that all assets and liabilities are correctly accounted for, with a detailed
inventory of goods/equipment.
iii. Receiving, handling and managing of office visitors.
iv. Supporting the Project Manager and the office team on day-to-day management of
project activities
v. Preparing and updating annual procurement plans in consultation with the Project
staff
vi. Planning, recording, and tracking procurement transactions using government and
donor guidelines and tools.

Qualifications and experience

Education
i. An Honors Bachelor’s Degree in either Public Administration, Social Sciences,
Social Work and Social Administration, Development Studies or Business
Administration (Management or Procurement option) from a recognized
University/Institution.

Experience
i. At least three (3) years of working experience in administration or project/programme
management in national or international projects or reputable organisation
ii. Experience working in administration or procurement or sales management is an
advantage.
iii. Working experience with the Government of Uganda donor-supported projects is an
added advantage.

Knowledge and skills
i. Familiar with WB fiduciary requirements, including the World Bank’s Procurement
Regulations for IPF Borrowers for Goods, Works, Non-Consulting and Consulting
Services, and the World Bank’s Anticorruption Guidelines.
ii. Understanding of Tax laws and regulations.
iii. Understanding of GEF and UNEP administrative and procurement procedures will
be an added advantage.
iv. Ability to interpret and implement policies, strategies and legislation.
v. Project Management skills.
vi. Computer Literacy
vii. Ability to communicate effectively to different stakeholders and organizations.

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Personal Attributes

i. Excellent organizational and time management skills.

ii. Ability to work under pressure.

iii. Meticulous attention to detail; high levels of accuracy.

iv. Good inter-personal skills.

v. Team Player

Applicants should submit their duly completed application forms found on the
link provided below not later than 21[st] October,2025. Hard copies will not
be accepted.

Instructions for submission

1. Follow the link https://tinyurl.com/MoTWAjobs2025 to start your application process
2. Attach a cover letter indicating your interest in the job you choose as well
   as the Curriculum Vitae, Academic Documents (Certificates and Transcripts)
   and appointment letters where applicable scanned as one pdf document (the
   system will not accept more than one file).