Job Title:    Project Document Coordinator  

Organisation: Aldelia Uganda

Duty Station: Kampala, Uganda

About the Company:

Aldelia is a global leading human resources company founded in 2005 and specialised in recruitment, outsourcing and payroll management services to blue-chip multinationals and fast-growing SMEs. The group operates in more than 30 countries across all industries and disciplines on four continents. Our mission is to create a better future for people by delivering compliant, world-class and innovative HR solutions to the companies and communities we serve.

Key Duties and Responsibilities:

The position holder shall have the following responsibilities:

• • Surface (EPSCC and Enabling Infrastructure) stakeholder coordinator
  • Responsible for supporting the surface team with regards to management of inputs and outputs for meetings with stakeholders
  • Be the focal point or be informed by Business Development teams for day-to-day coordination/planification related to stakeholders meetings management
  • Initiate the preparation of slides for the surface teams, expediting with the team members for their part of the slide packs
  • Gather, review and finalize slides to avoid any inconsistency
  • Send slide pack to Business Development teams or any other Entity in due time to get ready for the presentation after SURF Management validation
  • Collect actions resulting from minutes of meetings for surface team members and ensure they are answered and expediting in due time
  • Accountable for ensuring all required documents are ready and available for internal and external meetings.
  • Interface with Project Controls, Business Development, Package Managers, Discipline leads, PMT, to ensure alignment on the project documentation requirements and information and document management processes.
  • Responsible to continuously monitor and harmonize the data to ensure all data are accurate and reliable for management follow-up and decision.
  • Participate to meetings with contractors, PAU and other relevant stakeholders as required.
  • Maintain and report on KPIs on monthly basis.
  • Lead the effort to develop robust reporting tools.
  • Continuously evaluate effectiveness of the information/document management processes and procedures and participates in their upgrades as required.
  • Work closely with Project teams based in Uganda and United Kingdom.

Qualifications, Skills and Experience:  

• Qualification: Bachelor of Arts or Science degree in Business Management, International Relations, Communication.

Experience:

• Minimum 3 years of experience in Oil and Gas Project.
• Experience within Engineering, Procurement and Constructions (EPC) organizations in the oil and gas industry.
• Previous working experience with Reporting, Audit/compliance verification, Communication. And generating reports, dashboard, KPI
• Excellent writing, presentations and communication skills.
• Excellent interpersonal, experience in dealing with different cultural background and multi locations.
• Excellent organizational capacities and some understanding of engineering, technical documentations.
• Team player, capable of coordinating multiples and complex documents.
• Ability to propose solutions to blocking points for management approval.
• Excellent knowledge in dealing with MS Office suite of software (Excel, Word, PowerPoint), Adobe Acrobat Pro and Electronic Document Management Systems (SharePoint, Documentum).