POSITION: PROJECT ASSISTANT (PA)

REPORTS TO: PROJECT MANAGER

DUTY STATION: Rwamwanja, Kyangwali, Nakivale Refugee Settlements

Job Title: Project Assistant

Number of positions: 03

Location: (1) Isingiro; (1) Kamwenge (1) Kikuube

Job Summary: A Project Assistant is a valuable member of a team. He/she will be responsible for coordinating the Refugees and Host communities, mobilizing participants in liaison with Settlement leaders, providing up-to-date information about the Settlement, be the focal point of contact for Bishop Stuart University in the Settlement.

Key Responsibilities:

1. Administrative Support:
   • Assist in the preparation and organization of RETI project-related meetings, workshops, and events.
   • Manage RETI project-related documentation, including agendas, minutes, and reports.
   • Maintain project-related files and records in an organized and accessible manner.
2. Communication and Correspondence:
   • Act as a liaison between RETI project staff, participants (refugees and host community members, settlement leaders and external stakeholders.
   • Respond to inquiries and requests from RETI project participants (refugees and host community members, settlement leaders, partners, and the public in a professional and timely manner.
   • Draft and edit project-related correspondence, emails, and materials.
3. Data Management:
   • Collect, compile, and maintain project data, including participant information
   • Assist in the creation and maintenance of databases, spreadsheets, and tracking systems.
   • Generate and update RETI project reports and dashboards as needed.
4. Project Logistics:
   • Coordinate logistical aspects of RETI project activities, such as room bookings, equipment setup, and catering.
   • Ensure that RETI project materials and supplies are available and organized.
   • Assist with the distribution of project resources and materials to participants.
5. Documentation and Reporting:
   • Assist in the preparation of project reports, progress updates
   • Proofread and edit documents for accuracy and clarity.
   • Collaborate with Pthe roject Manager to maintain accurate records and track project expenditures.
6. Support Project Planning:
   • Assist in the development of project plans, timelines, and budgets.
   • Participate in RETI project planning meetings and provide input as necessary.
   • Help identify opportunities for project improvement and efficiency.
7. Participant Engagement:
   • Communicate with RETI project participants (refugees, host community members) regarding schedules, requirements, and expectations.
   • Assist with participant enrollment, registration, and follow-up as needed.
   • Collect feedback from participants and compile evaluations.
8. Technology and Tools:
   • Utilize office software and tools, including word processing, spreadsheet, and presentation software.
   • Familiarity with project management or collaboration tools may be required.

Qualifications:

• Minimum of a Bachelor’s degree in Development Studies, Social Sciences, Planning or Community Development studies.

Experience:

• The applicant will demonstrate evidence of hands-on experience in community development work and leadership skills.
• Any previous work experience in refugee settlements is required.

Competencies:

• Strong community mobilization skills
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in data entry and record-keeping.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and collaboratively within a team.
• Flexibility and adaptability to changing priorities and tasks.
• Strong interpersonal skills and a customer service-oriented approach.

Applicants must be able to communicate in any three of the following languages: English, Kinyabwisha/Kinyarwanda, Kiswahili, Runyankore/Rukiga, Runyoro, or Rutooro.

Applicants must be of strong faith, high integrity and value-adding performers.

Interested candidates should submit five (5) copies of typed application letters together with the latest copies of their curriculum vitae and academic qualifications (clearly indicating the position applied for and the Refugee Settlement of choice) to the address below or hand delivered to the same address not later than Monday, 26th January, 2026.

To: The University Secretary
Bishop Stuart University
P.O. Box 09, Mbarara

Please note that: Only the shortlisted candidates shall be contacted.

For any further information, please contact the University Secretary’s Office by email us@bsu.ac.ug
NOTE: Much as Bishop Stuart University is an equal opportunity employer, women and persons with disability are specially encouraged to apply. Any form of solicitation or lobbying will lead to automatic disqualification. For complaints or feedback, call toll-free on 0800300304 or WhatsApp 0753996870, or email: reti_complaints@muni.ac.ug