JOB DETAILS:

DUTY STATION: Jinja and Kamuli
EMPLOYMENT TYPE: Full Time
START DATE: October 2025
NUMBER OF POSITIONS: 2

Integrated Seed and Sector Development Uganda (ISSD Uganda) is an independent local NGO in Uganda,
which aims to be a leading agricultural development organization in fostering resilient seed and food
systems for sustainable agricultural production.

YEIT project is a two-year project funded by Enabel with the general objective to contribute to improved
livelihoods of vulnerable youth in Busoga region through enhanced access to quality, demand-driven
skills development and employment opportunities in the sustainable tourism and hospitality sector.
Through this, 500 vulnerable youth, girls & women will be supported to acquire hands-on skills and
competences in chosen trades that meet market demand requirements while earning them decent
incomes. In line with interventions planned under the YEIT project, ISSD Uganda is looking for a
competent and experienced Project Administrative & Outreach Assistants to be based in Jinja and
Kamuli, Uganda with possible reallocation to either district during project implementation.

Position Overview:
The Project Administrative & Outreach Assistant will provide day-to-day administrative, data
management, and community outreach support to the project team in either Jinja or Kamuli. The role
combines office administration with field-based tasks to ensure smooth mobilization, engagement and
skilling of youth trainees, accurate record-keeping, and efficient organisation of all skilling activities.

Reporting and supervision
The Project Administrative & Outreach Assistant will report to the Administration & HR Officer while
working closely with the Project Manager, Finance Officer and Skill Officers.

Main Duties and Responsibilities
The Project Administrative & Outreach Assistant has the following specific duties and responsibilities.

1. Front Desk Management:

• • Manage the office receptionist area
  • Professionally attend to visitors, partners & project young women
  • Support project administrative work as stipulated by ISSD Uganda code of conduct.
  • Receive incoming and Outgoing mails on behalf of the project
  • Support and disseminate communications in a timely and ethical manner
  • Maintain a safe and clean working space

2. General Administration Management:

• Manage office operations including ensuring cleanliness of the office, preparation for meetings and
  tidiness within offices.
• Manage & monitor office supplies stock, receive all procured items, update the stores records and
  handle shortages while maintaining updated, accurate and valid project stores records.
• Organize a filing system for important and confidential company & project documents under your
  docket
• Maintain the project's organizational travel plan and update the schedules accordingly
• Support the Administrative preparation of Audit
• Support the project to arrange travel and accommodation as per approved requests
• Support the project staff with filing e.g. program documents, photocopies and scanning of documents.
• Maintain the office and keep the equipment in check
• Any other duties as will be assigned by the supervisor

1. Support for youth engagement and skilling activities planned

• Distribute youth skilling adverts, flyers, and other promotional materials in targeted communities, institutions and public places
• Collect completed youth application forms and maintain a physical record of all submissions
• Respond to inquiries about skilling opportunities, providing clear and accurate information on the eligibility criteria, application procedures, available skilling options, queries or concerns from applicants and their families
• Build and maintain positive relationships with local leaders, youth groups, and community resource persons to boost project visibility
• Support entry of applicant and trainee data into the project database accurately and promptly while follow guidelines set by Enabel and the rest of the project team
• Generate summary reports on applications, participant demographics, and trainee attendance in activities and gather participant feedback
• Maintain confidentiality and comply with data protection requirements
• Support planning and on-site logistics for skilling workshops, including venue booking, catering arrangements, and participant registration
• Prepare and distribute training materials
• Support monitoring and evaluation activities such as follow-up phone calls to trainees
• Perform any other related tasks assigned to enhance project efficiency

Job Requirements and Competencies

• Diploma in Tourism and hospitality, Business Administration, Social Sciences, Community Development or related discipline
• 2-3 years of relevant experience in an office setting, preferably in an administrative or clerical role, community mobilization or youth programme
• Excellent organizational skills, ability to prioritize, and comfortable working independently
• Exceptional oral and written communication skills, including strong spelling, grammar, and punctuation
• Must be committed to providing outstanding customer service and demonstrate strong interpersonal skills especially when dealing with youth and community leaders
• Strong attention to detail
• Proficient computer skills (Microsoft word, excel) and ability to operate general office equipment
• Ability to work independently, meet deadlines, and travel within project communities
• Ability to maintain a strict level of confidence
• Able to ride a motorcycle
• Commitment to inclusivity, diversity, and youth empowerment principles