JOB DETAILS:

The postholder will be responsible for:

Ensuring the efficient financial management of LIT Programme, including budget monitoring, reporting, and compliance with contractual obligations; Project Implementation Unit guidelines; and overall donor demands.

Key areas of accountability:

Budgeting: Provide timely project budget implementation feedback to partners’ senior management, and support in the monitoring of projects, while ensuring that the Project Team is informed of programme planning; Prepare monthly Budget Vs Actual report for the budget holder.

Project Financial Management & Compliance: Reviewing financial documents (e.g., partners Financial & Procurement Checklists) for approval by critically analysing financial processes and procedures for compliance;  Documenting the key highlights noted in the financial monitoring reports and reporting on the progress of the implementation of recommendations;  Review periodical programme funds reconciliation statements, fixed asset register and financial reports of partners in coordination with the partners’ finance team to ensure completeness and accuracy of financial reports; Assist in financial training of partners’ staff, contributing to training materials and resources, organizing and facilitating partners’ finance workshops;

Controls and Reporting: Ensure clear audit trail of processed transactions and their linkage to the accounting system; Implementation of any accounting and financial audit recommendations; Support and sustain a high quality and timely documentation culture including financial supporting documents and financial reports; Prepare project monthly fund requests;

Account Payables: Review and register the completeness of documents received from the field; Prepare payment vouchers for all payments received and ensure that they have been signed-off as per EDUKANS’ standards;

Internal reporting and accountability:  

• Preparation of documents for internal and external communication which give oversight of LIT programme (including annual report);
• Ensuring accountability and transparency in Grants management, as well as seeing to it that the information is always up to date;
• Identifying areas of organizational development to improve projects and grants management
• Collecting information for monitoring purposes.

Desirable qualification: 

• Relevant degree/ A bachelor’s degree in accounting, (Bachelor Level or Equivalent). Professional
• Accounting Qualification (e.g., CPA, ACCA, CIMA) desirable but not essential; Knowledge of Accounting and not less than 3 years eexperience in accounting in non-government organizations, Familiarity with project accounting, Strong understanding of donor compliance requirements.
• Knowledge of project management, planning & control, administrative processes, donor requirements; Knowledge of international financial reporting standards (IFRS) or generally accepted accounting principles (GAAP); Understanding of local tax regulations and statutory requirements.