Program Area Manager

at Human Resource Service Centre
Location Kampala, Uganda
Date Posted August 11, 2020
Category Administration
Management
Job Type Full-time
Currency UGX

Description

The Human Resource Service Centre (www.humanresourcecentre.com), is spearheading the process of recruiting a Program Area Manager – West Nile North for Plan International – Uganda, to be based in Arua District. (Position is for Ugandan nationals only)
Reporting relationship: The position reports to the Head of Programme Implementation

ROLE PURPOSE
Plan International is a rights-based development and humanitarian organisation working for better lives for all children. We are independent of government and have no political or religious affiliation.
Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls by 2022, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals and in particular the goals on gender equality.
We need bold, forward-thinking and innovative individuals to drive change and delivering results that will allow us to reach our target of 100 million girls The Area Manager – West Nile North (AM – WNN) will lead and manage staff in planning, implementing and monitoring program interventions to high quality, and manage the teams to ensure they perform highly and achieve organizational goals. The Area Manager is in charge of providing strategic leadership in the overall implementation of the country programs at the regional/district level through the approaches which are aligned with organizational priorities. Donor compliance across all grants is also key.
She/he is responsible in ensuring that all targets are met by staff across all key management areas of operation, program, sponsorship, human resource and finance. She/he works in partnership with local authorities at the district /regional level and with country office team. Overall, she/he is the representative of the Country Director at the regional/district level and will ensure Plan`s visibility and participation within the programme area by facilitating appropriate collaboration, networks and partnerships. The post holder is responsible for coaching, managing performance and creating enabling environment where staffs are able to carry out their duties effectively and all accountabilities of a programme area are satisfactorily met

DIMENSIONS OF THE ROLE
• The post holder will report to the Head of Programme Implementation.
• She/he directly supervises senior staff under the programme area (approx. 50 staff in Arua, Rhino Camp, Yumbe and Adjumani depending on the budget and grants) including every aspect of their role for effective delivery of all tasks.

• He/she supports operational needs of program implementation and supervises administration, logistics, procurement, security and fleet management.
• Ensures staffs comply and adhere to all organisational policies on finance, procurement, security, IT, gender equality, harassment, bullying & non-discrimination policy as well as Children and Young People Safeguarding policy etc.
.

ACCOUNTABILITIES
Strategic Planning, Development and Implementation
• Lead the area team to deliver high quality program through implementing projects in a timely manner and to high quality, reflecting PIQP (Program& Influencing Quality Procedure) standards, gender analysis, child protection as well as other organizational priorities.
• Map out funding gaps and support preparation and/or review of key funding proposals before they are submitted to the potential support offices and donors.
• Lead the development and review of the annual operation plans and budgets of projects and programmes, in line with global, regional and national guidelines.
• Support and monitor implementation of projects/programmes and ensure programs/projects are being managed and implemented in a manner that will result in achievement of goals within set time frame and allocated resources.
• Ensure scheduled design, monitoring and evaluation processes (assessments, designs, baseline surveys, evaluations, and transformational indicators measurement) are conducted and reports completed and approved.

• Integration and monitoring of compliance of Children & Young People Safeguarding Policy in programmes, projects, sponsorship operations and other interventions,
• Provide leadership to staff and communities in planning for and responding to emergencies and disasters, including having in place a program area Disaster Preparedness Plans..
• Disseminate and support implementation of partnership strategies, guidelines, initiatives and policies in the region.

People management
• Staff capacity is built and their performance monitored through coaching, mentorship, development plans, and identification of talent for grooming as potential successors by submitting succession plans.
• Identify skill gaps and suggest to HR Department for capacity building
• Enhance team performance by supporting teams in developing monthly work plans and reviewing monthly reports.
• Deal with unsatisfactory performance proactively, alerting supervisor of any poor performance which requires escalation
• Prepare clear staff Individual Accountability Plans & KPIs as per relevant job requirement

Networking and advocacy
• Build strategic partnerships, networks, coalitions and alliances at the regional level and link it with national level strategic engagements.
• Work with the Monitoring & Evaluation Department to document lessons and learnings from the regional programs and link with national level advocacy initiatives

Representation & Coordination
• Represent Plan International with the Office of the Prime Minister in West Nile and districts level, highlighting key issues of concern impacting on children and in particular on girls.
• Engage with relevant humanitarian for a and agencies clusters in West Nile, ensuring appropriate information is provided in a timely basis.

• Maintain and develop in country relations with institutional donors.

Management of Operations and Standards
• Ensure that costs from grants are effectively recovered and all related costs under grants are charged in appropriate account lines.
• Track program area budget to ensure efficiency, timely and quality program investment, including full expenditure to 100% at the end of the FY with well planned spending throughout the year.
• Ensure existence and compliance of controls for risk reduction and management and that the risk database is up-to-date.
• Deliver cost effective programs and adhere to internal control systems as per operational manual and local policies.
• Ensure assets are used and managed appropriately with inventory updated throughout in the graduation process.
• Work on the Audit Action List as per the internal and external audits reports and suggestions share monthly progress to Director of Operations
• Fleet Management: Review the vehicle weekly/monthly reports, logbook-, trip-, and fuel records, monitors utilization, maintenance and fuel consumption and carry out monthly fuel and maintenance spend analysis

KEY RELATIONSHIPS
Internal:
• Country Leadership Team – for policies enactment and enforcement, fundraising, recruitments & appointments
• Head of Programmes Implementation, Head of Operations – programme management and operational issues (Frequent contact )
• Communications/Public Relations Manager – support on media involvement in plan interventions, and other communication related support
• Technical Advisers – Technical input on programmatic issues
• Monitoring and Evaluation Team – program reviews / reflections, evaluations, documentation of key lessons and best practices, compilation of reports
• Finance Team – Review of financial documents in relation to project outlines, financial reports
• Human Resource Department – staff performances / appraisals, management of staff leaves, medical insurance and Group insurance

External contacts;
• District Officials, other NGOs, UN agencies, sector donors and partners- meetings and continuous discussions on program implementation
• External Auditors and Partner auditors – auditing implementation of programs
• Donors and Sponsors
• External visitors to the region

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Essential
• Master’s degree in any development related field (social sciences, development, management, education, agriculture or public health).
• At least 5 years working experience in a similar role with a good awareness of current issues in the field of development
• Significant understanding of project/programme design, implementation, monitoring and evaluation.
• Experience in supporting operations
• Knowledge on people, budget, grants and financial management
• Excellent people manager with good team-building skills and proven record of managing and developing teams of professionals, including those in dispersed/distant locations.
• Analytical and problem solving skills.
• Organization and time management skills in order to manage priorities within own workload, identify deadlines and cope with conflicting demands
Desirable
• Experience in networking with poor children and their families, local and international NGOs, local government partners, and local community-based organizations.

PLAN INTERNATIONAL’S VALUES IN PRACTICE
We are open and accountable
• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact
• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together
• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering
• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives.

PHYSICAL ENVIRONMENT: Typical Office environment with frequent travel to the field .

Additional information
Application Deadline: by 25 August 2020
Contract Duration: 2 years initial contract with possible extension
Contract Type: Uganda National Contract
Duty Stations: Arua with frequent travels to Yumbe , Adjumani (50%) and occasionally to Kampala

Applying Instructions

Interested persons who meet the above criteria should submit their applications together with an updated CV with at least three suitable referees with their telephone contact & email to:

info@humanresourcecentre.com

  (Please indicate the position you are applying for in the subject line) NB: If you do not hear from us within one month from the deadline of application, please consider your application unsuccessful.

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