JOB DETAILS:

JOB PURPOSE

• • This role will provide advisory services to end users on acquisition of goods, works and services. The job will entail decisions on appropriate procurement methods, sourcing, market analysis, evaluation of bids and reporting.

DUTIES AND RESPONSIBILITIES

• Participate in the development and tracking of the procurement and disposal unit strategy in line with the organization's strategy
• In liaison with the user departments, assist in preparation of Terms of References, specifications and standard level agreements for the various procurement requirements
• Preparation of bid documents for various procurement requirements.
• Organize, coordinate and prepare for pre-bid meetings for procurement of the various requirements
• Provide advice and participate with user departments in preparation of annual procurement plan
• Participate in preparation of the departmental budgeting processes and the procurement planning process.
• Verification of completeness of procurement requisitions from user departments and advise them on how to improve their submissions
• Make recommendations on appropriate procurement methods, shortlist of bidders based on the PPDA Act and best practices
• Prepare the solicitation documents for works, goods and services.
• Advise Contracts Committee on the appropriateness of the solicitation document, justification for the choice and evaluation criteria
• Conduct bid evaluations, participate in negotiations with providers and recommend award of contracts
• Engage with different stakeholders in and out of the fund to facilitate the achievement of departmental and organizational objectives
• Review own performance and seek feedback to improve performance.
• Liaise with Providers and project managers regarding updates and details of goods
• Create purchase orders and tally these with supply requests and orders
• Liaise with User departments to ensure that contract management is done in accordance with the required standards
• Analyze invoices to ensure accuracy of goods delivered
• Analyses bid offers during evaluation process, compare them with approved budget and make reports.
• Liaise with the legal Department to ensure the contract documents are drafted and prepared in accordance with the requirements and obligations of the Parties to the contract
• Conduct market assessments for the various procurement requirements that would inform the budgeting and other relevant procurement processes.

ACADEMIC AND PROFESSIONAL QUALIFICATIONS

• • Bachelor’s degree in business administration, Economics, Procurement, Law, Supply Chain Management, or any other related field.
  • Membership with The Chartered Institute of Procurement and Supplies (CIPS Level 4 or full membership is acceptable, although Full Membership is preferred.)
  • Must be a Member of the Institute of Procurement Professionals of Uganda

WORK EXPERIENCE

• Minimum of 4 years of procurement and/or contract management experience, preferably in the public sector
• Knowledge of procurement in public sector procurement regulations, PPDA law and industry best practices.
• Excellent negotiation and communication skills, with a focus on fostering collaborative relationships with providers.

BEHAVIOUR COMPETENCIES

• Commitment & Integrity
• Proactivity & Innovation
• Getting Work Done
• Relationship Building
• Communicating and Influencing
• Resilience & Resourcefulness
• Thinking and Problem Analysis

TECHNICAL COMPETENCIES

• Procurement Strategy management (Advanced)
• Contract & Supplier management (Advanced
• Negotiation (Advanced)
• Public procurement (Advanced)
• Sourcing (Advanced
• Customer Relationship management (Advanced)
• Category Management (Advanced)
• Inventory/logistics management (Advanced)
• Market Analysis (Advanced)