Procurement Officer Intern
| Location | Kampala, Uganda |
| Date Posted | September 23, 2025 |
| Category | Management Procurement |
| Job Type | Internship |
| Currency | UGX |
Description
Job Summary
To ensure the efficient and cost-effective acquisition of goods and services, manage the logistics operations to support project execution, and maintain seamless supply chain operations.
- Minimum Qualification : Bachelors
- Experience Level : Internship & Graduate
- Experience Length : No Experience/Less than 1 year
- Working Hours : Full Time
Job Description/Requirements
- Develop and implement procurement strategies and plans to support construction projects, consultancy operations, and hardware dealership sales, ensuring cost-effective and timely sourcing.
- Coordinate the end-to-end procurement process, including requisition validation, sourcing, contract negotiation, order tracking, and supplier management for both internal projects and retail stock.
- Collaborate with project managers, engineers, consultants, and sales teams to forecast material needs, plan purchases, and ensure product availability for both project execution and customer sales
- Conduct regular market research and supplier benchmarking to maintain competitive pricing, quality assurance, and updated catalogs for construction materials and retail hardware products.
- Manage tendering and bidding processes for construction-related procurements and wholesale supply contracts, ensuring transparency and adherence to procurement policy.
- Negotiate and manage supply contracts with manufacturers, wholesalers, and transporters for the timely delivery of materials for projects, consultancy work, and hardware sales.
- Ensure timely and accurate delivery of goods to project sites, hardware customers, and offices, while verifying compliance with technical specifications and quantities.
- Manage inventory across project stores and outlets, ensuring proper stocking levels, reorder points, and accurate tracking of both fast-moving and slow-moving items.
- Supervise warehouse/store operations, including receiving, labeling, storage, issuing, and returns for construction sites and hardware store branches.
- Coordinate logistics and fleet operations, including vehicle routing for site deliveries, customer orders, inter-branch transfers, and technical field team deployments.
- Track and maintain vehicle records, fuel consumption, repair logs, and ensure compliance with transport safety standards.
- Utilize logistics and inventory software systems to streamline tracking, reporting, and forecasting for construction materials, consultancy equipment, and dealership stock.
- Support the sales and customer service teams in fulfilling hardware customer orders, managing stock availability, and resolving procurement-related delivery delays.
- Maintain up-to-date procurement and inventory records, including contracts, delivery notes, invoices, customer orders, and supplier communications.
- Ensure compliance with internal policies, procurement regulations, and health and safety standards in all procurement, logistics, and dealership operations.
- Generate periodic reports on procurement status, inventory levels, hardware sales support, supplier performance, and operational costs for management review.
- Coordinate with finance and audit teams to ensure timely reconciliation of supplier invoices, customer deliveries, and inventory records.
- Identify and implement cost-saving measures in sourcing, logistics, and dealership operations while maintaining quality standards and customer satisfaction.
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