JOB DETAILS:

Purpose & scope of this role:

The procurement officer will oversee UCF’s project-specific procurement of operational goods, materials, works and services as guided by the Procurement Policy. They will ensure efficient, compliant and cost-effective procurement processes.

Duties & Responsibilities:

Product / service evaluation and supplier performance:

• Review, compare, analyse and approve products and services for procurement.
• Prepare bidding and solicitation documents for required procurements
• Evaluate and select suppliers based on quality, cost and reliability.
• Draft service level agreements for suppliers and continuously evaluate their performance against set standards.
• Ensure supply chain risk is addressed when planning procurements and work with budget holders to help mitigate risk contractually and through supplier relationships.

Needs assessment and collaboration:

• Work with UCF’s internal & external stakeholders to determine procurement needs, quality, and delivery requirements.
• Coordinate all purchases based on organisational and project requirements.

Financial control and reporting:

• Review inventory and update as required.
• Keep appropriate records and conduct biannual asset stock-takes
• Work with the accounts department to ensure up-to-date asset registers.
• Ensure compliance to organisational policies and support organisational and project requirements

Experience & skills required:

• Relevant University Degree
• At least two years’ experience running public and private sector procurements.
• Experience of commercial negotiation, including contracts management.
• Comprehensive understanding of public procurement law and contracts.
• Strong analytical and numerical skills demonstrate an ability to evaluate bidders’ costs and identify potential issues and risks.
• Excellent standard of literacy and effective written communication skills for drafting procurement literature or proposing contract variations.
• Good verbal communication and presentation skills including the ability to explain technical matters to a non-technical audience.
• An ability to create organisation-wide procurement schedules, update and monitor them and re-prioritise where necessary.
• Ability to work on own initiative and as a member of a team.

Note: This position description is not intended to be all-inclusive, wherever necessary, the incumbent may be required to perform other reasonable project-related duties as assigned by immediate supervisor. UCF reserves the right to amend duties and responsibilities as needed to ensure effective and efficient project implementation.

Interested candidates should send their cover letter and a three-page CV including two referees by 5:00pm EAT on Wednesday 11th February 2026 to info@ugandacf.org

Late applications will not be considered.

UCF is an equal opportunity employer.

Only shortlisted applicants will be contacted.