JOB DETAILS:

JOB PURPOSE:
To coordinate, monitor and provide technical support in the implementation of procurement and disposal of assets function for UCDA to ensure value for money.

KEY RESULT AREAS
• Provide support in the preparation and implementation of procurement and disposal of assets policies, plans and guidelines.

• Prepare draft bid documents, bid notices, statement of requirements and contracts.

• Manage the issuance, receipt and opening of bids or expressions of interests and proposals from potential bidders.
• Participate and guide Committees in the evaluation of bids for all procurement requirements as per set guidelines.

• Prepare timely submissions for consideration by the Contracts Committee and support the Unit in implementation of the decisions of the Contracts Committee.

• Maintain complete and accurate procurement files and records including all correspondences related to procurement or disposal activities, and ensure that records are properly secured and confidential for future use.

• Support contracts management through monitoring contracts, progress, delivery schedules and pointing out any shortcomings to the Head Procurement & Disposal Unit.
• Prepare procurement progress reports, monthly procurement reports and other reports as may be required by Management.

• Liaise with suppliers and other stakeholders to ensure timely delivery of goods and services.
• Oversee the management of procurement databases including the Integrated Financial Management System (IFMS) and the Government Procurement Portal (GPP).
• Perform any other duties as assigned by Management.

QUALIFICATIONS AND EXPERIENCE
The ideal candidate must have;
• First Class or Second Class (Upper) Bachelor’s degree in Procurement, or Supply Chain Management, or Bachelor of Commerce (BCOM) / Bachelor of Business Administration [BBA] with specialization in Procurement and Supply Chain Management, or any other related University Degree from a recognized University or Institution.
• A minimum of CIPS Level 4 or its equivalent.
• Post graduate Diploma in Procurement from a recognized awarding institution will be an added advantage.
• Relevant working experience of at least of three (3) years in application of PPDA guidelines gained at the level of Procurement Officer in Government or an equivalent level of experience in procurement from a reputable organization.

EXPECTED PERSONAL COMPETENCES AND SKILLS
Must have;
• Good oral and written communication skills.
• Working knowledge of the PPDA procurement rules and guidelines.
• Concern for quality and standards
• Planning and organizing skills
• A high level of interpersonal and management skills and ability to work with teams in the organization