JOB DETAILS:
Overall Job Purpose
The Procurement Manager is responsible for overseeing the purchasing activities and ensuring that the university’s procurement processes are efficient, transparent, and aligned with organizational goals. The role involves managing supplier relationships, developing and implementing procurement strategies, ensuring compliance, and optimizing costs while maintaining the highest standards of quality, sustainability and ethics. The Procurement Manager will play a pivotal role in supporting the university’s academic, administrative, and operational needs through effective procurement of goods and services.

Duties and Responsibilities
• Lead the development and implementation of the procurement strategy in line with the University’s strategic goals and objectives.
• Participate in the development, review, implementation and monitoring of compliance with procurement policies and procedures.

• Develop and implement the annual work plan, preparation of the budget for the office, monitor budget performance and participate in budget meeting discussions.
• Lead competitive bidding processes, including requests for information, proposals and quotations to secure favourable terms and conditions with vendors.

• Establish and manage strategic relationships with suppliers and vendors to ensure consistent supply of quality products and services.

• Conduct supplier evaluations, negotiations, and contract management to ensure the best value for the university.

• Manage procurement activities for university projects, equipment, supplies, construction, and other services, ensuring alignment with academic and operational timelines.
• Monitor budgets, forecast purchasing needs, and identify opportunities for cost savings while maintaining high-quality standards
• Implement risk management strategies, including supplier risk assessments and contingency planning.
• Maintain accurate records of all procurement transactions and prepare procurement reports to the Executive Director.
• Promote environmentally and socially responsible procurement practices in alignment with the university’s ESG (Environmental, Social, Governance) goals.
• Lead and manage the procurement team, providing guidance, mentorship, and performance management.

Skills and Competencies Required
• Strong leadership and team management skills.
• Excellent negotiation, communication, and interpersonal skills.
• Business Acumen.
• Strong analytical and problem-solving abilities.
• High level of integrity and ethical decision-making.
• Ability to work in a fast-paced environment and handle multiple priorities.
• Attention to detail and commitment to excellence.
• Flexibility and willingness to work long hours.

Education Requirements and Experience
• Bachelors Degree in Procurement or Supply Chain Management. A Masters degree or professional certification e.g. CIPS will be of advantage.
• At least five years of working experience in a busy environment.