JOB DETAILS:
Overview
Jhpiego is implementing a five-year Urban Health Activity in Kampala, Mukono and Wakiso with funding from the United States Agency for International Development (USAID). The Activity aims to strengthen urban health systems and improve equitable health outcomes among all urban dwellers by working with districts, municipalities, and the Kampala Capital City Authority to provide quality primary healthcare services. It also focuses on optimizing available resources and enhancing private sector capacity to ensure sustainable improvements in health outcomes and a more resilient urban healthcare system. The Activity will address poor quality of care, congestion in public health facilities, uncoordinated referral system, weak community and surveillance structures, limited private sector capacity, and gaps in enabling environment results in poor health outcomes. The project's key expected results include the following: improved access to and use of quality, maternal, newborn and child health (MNCH), family planning/reproductive health (FP/RH), nutrition, and malaria services and improved disease outbreak response.

The Procurement Assistant will support day-to-day procurement activities for Jhpiego’s Uganda Country Office under the supervision of the Procurement Officer. The position is responsible for providing logistical and administrative support for procurement processes, ensuring compliance with Jhpiego’s procurement policies and USAID regulations. The Procurement Assistant will work closely with vendors, suppliers, and internal teams to ensure timely delivery of goods and services.

Responsibilities
1. Procurement and Purchasing Support:
o Assist in sourcing quotations and supporting the vendor selection process.
o Prepare purchase requisitions, Local Purchase Orders (LPOs), and related documentation.

o Follow up with vendors to ensure timely delivery of goods and services.

o Collaborate with staff to gather detailed specifications for procurement needs.
2. Vendor Management and Coordination:
o Help maintain an up-to-date list of pre-qualified suppliers/vendors.
o Assist in evaluating vendor performance and recommending improvements.
3. Compliance and Documentation:
o Ensure procurement files are complete, properly filed, and archived according to organizational standards.
o Verify that all procurement actions adhere to Jhpiego and USAID regulations.
o Support the preparation of procurement reports as required.
4. Logistics Support:
o Coordinate and support the delivery and receipt of goods to and from vendors.
o Liaise with internal teams to ensure procurement requests are accurately fulfilled.
5. Administrative Support:
o Assist in maintaining procurement databases and systems.
o Provide support for routine administrative tasks, such as preparing reports and tracking expenditures.

Required Qualifications
• Bachelor’s degree in supply chain management, Procurement and Logistics, Business Administration, or a related field.
• Minimum of three (3) years of relevant experience in procurement, logistics, or administration.
• Familiarity with USAID procurement rules and regulations is an added advantage.
• Proficiency in MS Word, MS Excel, and MS PowerPoint.

Preferred Qualifications
• Membership in a professional procurement body (e.g., CIPS) is an advantage.
• Experience in a busy office environment.
• Ability to manage multiple tasks efficiently.
• Knowledge of procurement systems and databases.