Job Title:   Procurement Assistant

Organisation: Uganda AIDS Commission (UAC)

Duty Station:  Kampala, Uganda

Reports to: Procurement Officer

About US:

Uganda AIDS Commission (UAC) was established in 1992 by an Act of Parliament (Cap 208) and is under the Office of the President of the Republic of Uganda. The Act provides for the Commission to Oversee, Plan and Coordinate AIDS Prevention and Control activities throughout Uganda.

Job Summary:   Responsible for raising purchase orders and maintaining procurement records, assist in contractor selections by gathering procurement specifications and tender bids received from suppliers.

Key Duties and Responsibilities:

• Prepare purchase requisitions, and issues purchase orders and contracts in accordance with PPDA guidelines.
• Prepare submissions to contracts committee meetings
• Receive and open bids
• Issue bidding documents to the shortlisted bidders
• Draft supplier contracts and Local Purchase Orders,
• Issue Local Purchase Orders and signed Contracts to providers
• Prepare bid awards (BEB) for approval by the Accounting Officer.
• Issue BEBs to providers
• Prepare payment documents to be submitted to Directorate of Finance and Accounts
• Capture weekly data entries of procurement activities (procurement status report) for both ongoing and completed in the procurement
• Handle documentation for Micro Procurements.
• Follow up with suppliers to ensure that all goods and services have been made in the required timelines.
• Maintain and keep an up to date filing system for procurement files for ease reference
• Draft weekly, monthly and quarterly procurement reports
• Make entries of procurement activities into the Government Procurement Portal (GPP)

Qualifications:

• A Bachelors of Procurement and Supply Chain Management or Bachelor of Procurement and Logistics Management from a recognized Awarding Institution.

Experience:

• At least 3 years working experience at the level of stores Assistant in a public or any other reputable private Organization

Competences:

• Records and information management
• Supply Chain
• Effective Communication Skills
• Ethics and integrity
• Information Technology

All applications indicating the title of the position being applied for should be addressed to the Director General, Uganda AIDS Commission, Plot 1-3 Salim Bay Road Ntinda, P.O Box 10779, Kampala or sent by mail to recruitment@uac.go.ug

Applicants should attach the following to their applications

• Letter expressing interest
• Detailed curriculum vitae with names, addresses, and phone contacts of three professional referees
• Copies of relevant academic/professional certificates
• Copies of previous appointments letters or contract agreements. Any period of employment not backed up by a letter shall not be considered as relevant experience
• Copy of National Identity Card

NB: Only shortlisted candidates will be contacted and will be required to present your original Academic Transcripts, Certificates and National Identity Card during interviews. UAC is an equal opportunities employer.