Reports to: Procurement Manager

About US:

Infectious Diseases Institute (IDI) is an independently governed institute within the College of Health Sciences at Makerere University and has the mission “To strengthen health systems in Africa, with a strong emphasis on infectious diseases, through research and capacity development.” IDI has operations across Uganda as well as in a number of other African countries and has a staffing of over 1,000 managing multiple projects in research, clinical services, public health and training.

Job Summary:  The Procurement assistant shall provide procurement support in all IDI procurement functions including both local and international purchases, covering a range of requirements from medical drugs, laboratory equipment and supplies, office supplies; IT related requirements, renovations, and service agreements among others.

Key Duties and Responsibilities:

• Receive complete and approved requisitions from buying units.
• Preparing and issuing Request for quotations to vendors
• Receiving quotations and responses to RFPs following the Institute’s policies and procedures.
• Prepare Purchase orders for recommended suppliers/providers.
• In Liaison with the finance team, follow up vendor invoices to ensure timely payment.
• Maintain a safe and systematic storage of procurement documents and other relevant items.
• Maintain and keep track of the contracts register and flag those expiring to trigger the renewal or contracting process.
• Carry out any other assignments as may be allocated by the supervisor.

Qualifications, Skills and Experience:

• Bachelors Degree in; Procurement & Supply chain management, Business Administration or any related field from a recognized institution.
• Professional Qualification at least level 4 CIPS
• A minimum of three years’ experience in procurement and supply chain management in a busy reputable organization
• Enrollment for the professional qualification in a relevant supply chain management course with significant progress in the course eg CIPS shall be an added advantage.
• A minimum of three years’ experience in procurement and supply chain management in a busy reputable organization
• Should have good interpersonal skills
• Strong written and verbal communication skills
• Ability to work in a busy environment