JOB DETAILS:

Job Summary: The Procurement and Logistics Officer is responsible for managing all procurement, inventory, and logistics operations to ensure timely and cost-effective sourcing, storage, and distribution of goods and materials. The role supports the continuous operation of the factory by coordinating supplier relationships, purchase processes, stock control, and internal logistics. This position is critical in ensuring that all materials from raw milk packaging to operational supplies are available on time, in the right quantity and quality, and at the best value for money. The role combines procurement expertise in the FMCG sector with hands-on oversight of warehouse and transport functions to maintain seamless production and distribution flows.

Key Duties and Responsibilities:

Procurement Management

• Plan, source, and procure raw materials, packaging, and other operational supplies in line with production requirements and approved budgets.
• Identify, evaluate, and maintain a database of reliable suppliers and service providers within the FMCG sector.
• Solicit quotations, evaluate bids, and prepare purchase orders in accordance with company procurement policies.
• Negotiate with suppliers to obtain competitive pricing, quality assurance, and timely delivery of goods.
• Track all purchase orders, deliveries, and payments to ensure compliance with procurement schedules.
• Collaborate with production and quality assurance teams to ensure purchased materials meet required specifications and standards.
• Monitor supplier performance and recommend improvements or replacements where necessary.
• Maintain transparent documentation for all procurement transactions and support audit processes.

Inventory & Warehouse Management

• Oversee receiving, storage, and issuance of raw materials, packaging materials, and finished goods.
• Maintain accurate inventory records using ERP or manual systems, ensuring stock integrity and full traceability.
• Implement and monitor FIFO (First-In-First-Out) and stock rotation procedures to minimize obsolescence and wastage.
• Conduct periodic stock counts, reconciliations, and variance analyses.
• Ensure optimal stock levels are maintained to support uninterrupted production.

Logistics Coordination

• Manage inbound and outbound logistics for raw materials, finished goods, and packaging.
• Plan and coordinate transport schedules to ensure timely delivery to customers and distributors.
• Collaborate with the transport team to monitor vehicle utilization, route efficiency, and delivery performance.
• Maintain documentation related to delivery notes, dispatch records, and transport logs.
• Ensure compliance with safety and quality regulations in material handling and transport.

Financial and Compliance Management

• Work closely with the Finance Manager to ensure all procurement activities align with financial controls and budgets.
• Ensure compliance with company policies, legal regulations, and industry standards (ISO, HACCP, GMP).
• Prepare and submit periodic procurement and logistics reports to management.
• Support internal and external audits by providing complete and accurate documentation.

Continuous Improvement & Team Support

• Identify opportunities to improve cost efficiency, supplier performance, and procurement workflows.
• Train and mentor storekeepers and logistics assistants on inventory systems, safety procedures, and documentation.
• Contribute to cross-departmental initiatives aimed at operational efficiency and cost reduction.

Qualifications, Skills and Experience:

• Bachelor’s Degree in Procurement and Supply Chain Management, Logistics, Warehouse Management, Business Administration, or a related field.
• Experience: 2–3 years of hands-on experience in procurement, inventory management, or logistics within a manufacturing or FMCG environment.
• Added Advantage: Certification in CIPS or Supply Chain Management.
• Skills and Competencies
• Strong knowledge of procurement and supply chain processes in FMCG operations.
• Experience in supplier sourcing, contract negotiation, and vendor performance management.
• Proficient in ERP or inventory management systems (SAP, Navision, or similar).
• Understanding of food safety and quality management systems (ISO, HACCP, GMP).
• Strong analytical and reporting skills.
• Excellent organizational and communication abilities.
• High attention to detail and accuracy.
• Proficiency in MS Office, especially Excel.
• Ability to work under pressure and meet deadlines.

Key Performance Indicators (KPIs)

• Area Performance Metric
• Procurement Efficiency Average procurement lead time and on-time supplier delivery rate.
• Supplier Performance Supplier reliability, quality compliance, and cost savings achieved.
• Inventory Accuracy Variance between system and physical stock counts.
• Cost Control Adherence to approved procurement budgets and cost reduction initiatives.
• Stock Management Inventory turnover rate, stock holding days, and wastage reduction.
• Logistics Performance Timeliness and accuracy of deliveries and dispatches.
• Compliance & Audit Adherence to procurement policies, documentation completeness, and audit readiness.
• Cross-Department Collaboration Effectiveness in supporting production, finance, and quality assurance departments.

Interested candidates who meet the above requirements are invited to submit their applications clearly indicating the position applied

Each application should include:

• A Cover Letter
• An updated Curriculum Vitae (CV)
• Copies of relevant academic and professional certificates

All the above documents must be combined into one (1) PDF file before submission.

Applications should be addressed to:

The Human Resource Manager

Ruko Establishments Limited

Note:

• Please note that shortlisting will be done on a rolling basis — the earlier you apply, the higher your chances of being considered.
• Only shortlisted candidates will be contacted.
• Application Link: https://docs.google.com/forms/d/e/1FAIpQLSeSGk0CcZ6TDG3z3W1pV2feR12E3lmyZwLsinS