Pool Stenographer
| Location | Kalaki, Uganda |
| Date Posted | February 11, 2020 |
| Category |
Government
Management |
| Job Type |
Full-time
|
| Currency | UGX |
Description
Job Title : Pool Stenographer
Salary Scale : U6
Reports to : Stenographer Secretary/ Immediate Supervisor
Responsible for : Office Typist
Job Purpose
To provide Secretarial and Office Managerial Services.
Key Outputs
i. Dictation taken, transcribed and error free work produced;
ii. Mails for the office received and dispatched;
iii. Clients received and guided to right offices;
iv. Appointments made and followed up;
v. Cleanliness and orderliness of the office maintained;
vi. Office stationery , records and equipment kept and managed; and
vii. Lower Support staff supervised.
Key Functions
i. Taking dictation, transcribing and presenting it into accurate and error free work;
ii. Receiving and dispatching mails for the office;
iv. Making appointments and following them up;
v. Supervising and maintaining the cleanliness and orderliness of the office;
vi. Managing office equipment and stationery properly; and
vii. Supervising lower support staff.
Skills
Information and Communications Technology;
Public Relations and Customer Care;
Time Management; and
Confidentiality.
Education Requirements
UNEB Certificate or diploma in secretarial studies or equivalent qualifications from a recognized awarding institution with the following subjects.
i. Business Communication Stage II
ii. Typewriting Stage II(40 wpm)
iii. Shorthand Stage I (60/70 wpm)
iv. Office Practice II / Secretarial Duties II
The following will be an added advantage:
i. Principles of Accounts Stage II, Economics II or Commerce II
ii.Computer skills using several packages like spreadsheets and database management.
Applying Instructions
Application forms (PSC Form 3, revised 2008) to be completed in triplicate (Original handwriting) and the forms are obtainable from all Secretaries District Service Commission country wide or Secretary Public Service Commission (PSC).
Serving officers must route their applications through their heads of departments who should be informed of the closing date to avoid delay. Only Certified photocopies of Academic certificates, Transcripts, National Identity card and other relevant documents as well as 3 recent passport size photographs and day time telephone contact should accompany each application form. Application should be submitted in triplicate to the
Office of Chief Administrative Officer Kalaki,
P. O. Box 722,
Soroti
Late applications will not be considered and only successful applicants will be contacted. For detailed information please refer to the Job Description and specifications for local government 2011, 2017, and Schemes of service for Administrative cadres, accountants and auditors respectively.
SECRETARY, KALAKI DISTRICT SERVICE COMMISSION