JOB DETAILS:

Job Description

• • To process payments related to the intermediaries e.g. agents on time. This includes override bonus, spot commissions, loan advances among others.
  • To process claims as per the agreed upon SLAs so as to meet customers’ expectations.
  • To process staff payments as per the laid down SLA i.e. express requests, staff loan, expense reimbursements, training, salary advances among others.
  • To process supplier payments, in time considering relevant approvals before the payments.
  • To process all regulatory payments including taxes and other regulatory payments on a timely basis before the deadline.
  • Processing and posting transactions in the system in a timely and accurate manner which is in accordance with IFRS.
  • Ensuring all advances/ imprest payments are correctly and fully accounted for with appropriate expenditure documents.
  • Checking the premium payment for all the claims reported on a daily basis to ensure no claims are processed with outstanding premiums.
  • To process statutory payments before set deadlines. i.e. Payroll deduction payments and premium levies.
  • Processing all service provider payments based on approvals as per the scheme of delegated authority and perform regular reconciliation of service providers’ statements.
  • On a monthly basis, prepare the commissions schedules, deductions and enhancements and ensure these are processed timely.
  • Process all related payment journals in accordance with the finance procedures.
  • To maintain a proper filing system for all payment related documents both electronically and manually in order ensure easy retrieval and document and information security
  • Prepare the prepayments and accruals schedules on a monthly basis as delegated by the payment accountant.

Qualification required

A University degree in Business Administration or an equivalent with qualifications in ACCA/CPA or at-least pursuing ACCA/ CPA

Key Competences

• Good time management skills
• Assertiveness and self-drive
• Honesty, reliability and dependability
• Independence
• Good interpersonal skills
• Sound analytical skills.
• Good communication skills
• Speed and accuracy

• • Good administrative and supervisory skills
  • Ability to work under pressure and manage time efficiently
  • Ability to solve problems and make decisions effective
  • Team player
  • Ability to uphold professional confidentiality
  • Professional skepticism i.e. never to assume detail

To maintain an effective payment function to enable the Company to meet its customers’ expectations at optimal cost.

Responsibilities

Financial Management and Control

Monitor and analyze data using established finance systems and protocols.

Insights and Reporting

Extract and combine data to generate standard reports.

Information and Business Advice

Resolve complex queries from internal or external customers or suppliers by providing information on policies and/or procedures, referring the most complex issues to others.

Data Collection and Analysis

Collate and analyze data using preset tools, methods, and formats. Involves working independently.

Solutions Analysis

Find the most effective ways to respond to routine functional inquiries. Involves following procedures and precedents.

Project Management

Support others by carrying out a range of project management activities.

Financial Policies, Guidelines, and Protocols

Assist with the development and delivery of financial policies, guidelines, and protocols to ensure the company complies with regulations and good financial practice.

Operational Compliance

Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards. Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure.

Personal Capability Building

Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching. Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.

Skills

Accounts Payable Process, Business, Coaching, Data Analysis, Data Compilation, Data Query, Development Planning, Expenses, Finance, Financial Systems, Invoices, Payment Handling, Payroll Deductions, People Management, Planning Activities, Project Management, Project Management Activities, Regulations, Reimbursement, SLAs, Standard Reports, Statutory Payments, Taxes

Competencies

Business InsightCommunicates EffectivelyDecision QualityEnsures AccountabilityFinancial AcumenManages ComplexityOptimizes Work ProcessesPlans and Aligns

Education

Honours Degree (Hons): Business Administration (Required)