Operations Assistant

at AFRIpads
Location Kampala, Uganda
Date Posted June 10, 2024
Category Management
Operations
Job Type Full-time
Currency UGX

Description

JOB DETAILS:
About AFRIpads
AFRIpads, an award winning social enterprise, is founded on the belief that if we can overcome menstrual barriers, we are one step closer to gender equality. Our innovative menstrual health and hygiene solution drives life-changing impact through our reusable products, menstrual health education and an evidence-based approach. Our core product – AFRIpads Reusable Menstrual Kits – provide women and girls with a sustainable, quality certified menstrual product solution that offers lasting protection, comfort and dignity. AFRIpads has its head office in Kampala, Uganda. The AFRIpads factory is located in rural Southwestern Uganda, supported by our team of nearly 100 employees (over 85% female). AFRIpads products are exported to over 40 countries and have impacted the lives of more than 6 million women and girls.

Who are we looking for?
In order to get our products into the hands of as many girls and women as possible, the Operations Assistant will go a long way to providing logistical support and executing timely and exceptional customer experience.

Key Responsibilities
• Support the Logistics Manager in organizing cost effective and quick transport for orders, supplies and staff.

• Update and maintain logistics tools/systems, filing and completing all logistics and fleet related records and documentation.
• Collaborate with different stakeholders and deliver key customer service.
• Provide timely administrative support to fellow staff members.
• Support the clearance of imported supplies with requisite authorities like URA, UNBS.
• Ensure that all vehicles have the necessary documentation & accessories.
• Ensure company vehicles are highly maintained and in good mechanical condition.
• Ensure timely vehicle servicing and repairs.
• Ensure all vehicles have fuel and the usage is timely accounted for.
• Conduct weekly vehicle inspections and maintenance of vehicle mileage records.
• Support in obtaining vendor quotations for local procurement.
• Support with data filing and completion of procurement records and documents.
• Issue transport quotes for upcountry/ outside Kampala orders.
• Support sourcing competitive transport service providers for exports.
• Prepare documentation of exports i.e. Certificate of origin, COC and inspections, Packing list, Airway bills, Insurance covers, etc.
• Liaise with stores in-charge for customer order issuance, dispatches and delivery.
• Support with external driving company and vehicles in case of driver shortage.

Who you are
You are an experienced fleet, logistics, and procurement professional.
• Degree in Transport & Logistics, supply chain or related fields from a recognized institution of higher learning
• 3 years minimum working experience as Logistics Assistant/ Fleet Clerk / Operations Assistant or similar category in a busy environment
• Experience working with both commercial and non-governmental sectors
• Strong business sense
• At least 4 years driving experience
• Experience dealing with drivers and mechanics
• Outstanding written and verbal communication skills (English)
• Proven problem solver
• Capability in MS office especially Excel
• Ability to coordinate many moving parts
• Data entry skills
• Ability to develop fleet reporting tools
• Attention to detail
• Personality profile: practical, highly organized, responsive, persistent, resourceful, likes challenges

What we offer
• We offer a competitive compensation package based on your experience.
• A 1-year contract upon signing, with opportunity for performance-based extension.
• Daily company lunch at the office.
• Being part of a driven, fun and passionate team working on an important mission.

Applying Instructions

If you’re interested in this ambitious role at AFRIpads, we invite you to submit your application via this link: https://a.peoplehum.com/bf2fa . When applying, you will be asked to upload your CV and short motivation for this role and key qualifications.
We recognize the value of diversity in our workforce, and encourage all qualified candidates to apply. We thank all candidates who apply; however only applicants selected for interviews will be contacted.

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