JOB DETAILS:

Maintain office welfare and manage mails to enhance office cleanliness and timely delivery of official correspondences

KEY ACCOUNTABILITIES

1. Manage office welfare and cleanliness to enhance staff well-being and  tidiness of the work environment

a) Clean office furniture and equipment to ensure tidiness, good hygiene, and supervision of office cleaners

b) Prepare office tea and refreshments to improve staff well-being

c) Arrange venues for meetings and ensure tidiness and cleanliness

2. Maintain proper record of incoming and outgoing mails in order to enhance easy tracking of documents

a) Receive and record incoming documents to enhance proper accountability for official correspondence

b) Distribute official correspondences to different offices to ensure timely delivery of mail

c) Assist in clerical work that includes, photocopying, binding, filing, and scanning of official documents

d) Weed and transfer semi-active documents to the records center to create space in the office and enhance good records management

3.  Maintain  and monitor office supplies to ensure adequate inventory levels and anticipate requirements

a) Raise the stores' requisition order and collect office supplies from stores to ensure adequate supply

b) Maintain office supplies to determine inventory levels and anticipate requirements

c) Manage and account for office imprest to ensure adequate office supplies

Qualifications

PERSON SPECIFICATIONS
Essential Requirements 
a) Uganda Advanced Certificate of Education or any other certificate obtained after the Ordinary Level Certificate from a recognized institution.

b) A minimum of three (3) years' experience in office or records management in a reputable organization.
c) An impeccable record of integrity.

Desirable Requirements    
a) Basic computer literacy.

Knowledge    
a) Knowledge in Records Management

SPECIAL SKILLS AND ATTRIBUTES
a) S/he should have good communication and customer care skills
b) The incumbent should be a self-driven person
c) S/he should have an impeccable record of integrity and confidentiality
d) S/he should be able to work in teams
e) S/he should possess good interpersonal skills
f) Should be a person who pays attention to detail
g) S/he should have the Ability to work under pressure