JOB DETAILS:

Reports To: Head of Programs & Strategy
Location: Bugweri District, Eastern Uganda
Employment Type: Full-time

The Office Administrator will be responsible for ensuring the smooth and efficient operation of Wilmat Development Foundation’s office by managing administrative tasks, supporting staff, and maintaining an organized and professional working environment. The Office Administrator will handle daily office operations, including record-keeping, correspondence, procurement, inventory management, and coordination of office activities.
The role will require excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment while maintaining a high level of professionalism.

KEY RESPONSIBILITIES:
• Oversee day-to-day office activities, ensuring efficiency and adherence to organizational policies and procedures.
• Manage office supplies, equipment, and inventory to ensure availability and proper usage.

• Maintain cleanliness and organization of office spaces, meeting rooms, and common areas.
• Handle correspondence, including emails, phone calls, and mail, and route them to the appropriate staff members.

• Prepare, edit, and format documents, reports, and presentations as needed.
• Coordinate staff travel arrangements, including booking accommodations and transportation.

• Support the planning and execution of meetings, workshops, and conferences.

• Maintain accurate and up-to-date filing systems (electronic and physical).
• Act as the primary point of contact for visitors, clients, and external stakeholders and other assigned roles.

REQUIREMENTS:
• A bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• At least 2 years of experience in office administration or a similar role.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, time management, and problem-solving skills.
• Strong communication and interpersonal skills.
• Local Language say Lusoga, Luganda e.t.c an added advantage.
• Ability to work independently and manage multiple priorities.
• Knowledge of office equipment and basic IT troubleshooting is an added advantage.

If you meet the qualifications and are excited about the opportunity to make a meaningful impact in the lives of aspiring professionals, we encourage you to submit your application. Address your Cover Letter or Application Letter to:
The Executive Director
Wilmat Development Foundation
Ibulanku-Makuutu road, Bugweri
P.O.BOX 139134, Kampala (U)

Please include the following documents:
i) Updated resume/CV highlighting your relevant experience and qualifications.
ii) Copies of DIT Certificate and any other relevant Academic certifications.
iii) Photocopy of National ID
iv) A brief hand-written cover letter/Application Letter outlining your interest in the position and how your skills align with the job requirements.
v) 2 Coloured Passport photos (hard copy).
vi) Filled Application form (to be filled while submitting at office)
APPLICATION DEADLINE:
The deadline for submitting applications is 15th Feb 2025, at 2:00pm Kampala Time. Note that Female Instructors are most preferred though Male Instructors can still submit their Applications. Early applications are encouraged, as we will be reviewing applications on a rolling basis until the positions are filled.

At Wilmat Development Foundation, we believe in the power of education to transform lives and communities. Join us in our mission to empower individuals with the skills and knowledge they need to thrive in today's dynamic job market.
For clarification about this call for Instructors, reach out to us through our Office Landline: +256 393 224 664 / +256 200 991 245 or Via Email: careers@wdfug.org  CC: info@wdfug.org 
We look forward to welcoming passionate and dedicated instructors to our team!